RAND Europe

Events Coordinator

RAND Europe

full-time

Posted on:

Location Type: Hybrid

Location: Cambridge • 🇬🇧 United Kingdom

Visit company website
✨ AI Apply
Apply

Salary

💰 £30,000 - £35,000 per year

Job Level

Mid-LevelSenior

About the role

  • Plan, coordinate, and deliver in-person, hybrid, and online events, including conferences, workshops, seminars, and stakeholder roundtables.
  • Work closely with research staff and leadership to understand event objectives and design formats that achieve them.
  • Manage all logistics: venue booking, catering, AV/IT, travel arrangements, delegate registration, accessibility needs, and compliance with health and safety requirements.
  • Negotiate with suppliers and manage relationships with venues, caterers, AV providers, and other external partners to ensure value for money and high-quality service.
  • Liaise with external partners and speakers, ensuring excellent communication and smooth delivery.
  • Support the development of promotional materials in coordination with the Communications team, including event invitations, web pages, and social media content.
  • Oversee event budgets, monitor costs, and process invoices.
  • Provide on-the-day support, including event setup, troubleshooting, and stakeholder liaison.
  • Collect and analyse post-event feedback to support continuous improvement.
  • Maintain a central events calendar and ensure effective reporting to internal stakeholders.

Requirements

  • Proven experience in event planning, coordination, or project administration (ideally in an academic, policy, or research-focused environment).
  • Strong organisational and time-management skills, with the ability to manage multiple events simultaneously.
  • Excellent written and verbal communication skills, with confidence engaging stakeholders at all levels.
  • Ability to work flexibly and adapt to changing priorities.
  • Proficiency in Microsoft Office and virtual event platforms (e.g., Zoom, Teams).
  • Experience using CRM systems and email marketing platforms to manage invitations, outreach, and delegate communications.
  • Strong negotiation, problem-solving skills, and attention to detail.
  • Desirable: experience of organising events outside of the UK and navigating the related logistical complexities.
Benefits
  • Pension - 8% Employer contribution;
  • 33 days holiday allowance, including the Bank Holidays;
  • Annual salary review;
  • BUPA medical insurance;
  • Generous company sick pay;
  • Enhanced family friendly policies;
  • Group income protection scheme;
  • Group life assurance;
  • Compassionate leave;
  • Flexible working arrangements;
  • Learning and development opportunities;
  • Employee wellbeing training and support;
  • Fresh fruit every day;
  • Free on-site parking;
  • Cycle to work scheme;
  • Access to company bikes;
  • Service awards.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
event planningevent coordinationproject administrationbudget managementlogistics managementstakeholder engagementpost-event analysisnegotiationproblem-solvingtime management
Soft skills
organizational skillscommunication skillsflexibilityattention to detail