RAND Europe

Senior Administrative Assistant – Defence, Security & Justice

RAND Europe

full-time

Posted on:

Location Type: Hybrid

Location: Cambridge • 🇬🇧 United Kingdom

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Salary

💰 £30,000 per year

Job Level

Senior

About the role

  • Assist with diary management, including the arrangement and management of meeting invitations for the DSJ group and its senior leaders.
  • Manage logistics for meetings: book rooms, ensure all details are in relevant diaries, ensure agendas are prepared, note-taking at meetings, follow-up on action points, and remind chairpersons of their roles.
  • Organise on-site and off-site team meetings, including away days, and coordinate associated logistics such as booking venues and organising catering.
  • Manage a small team of administrators across RAND Europe’s research groups.
  • Provide day-to-day advice and support to other administrators.
  • Act as the ‘go-to’ person in the absence of any of the team of administrators.
  • Conduct effective 1-2-1’s and bi-annual reviews.
  • Arrange and manage travel and itineraries for research team members, including booking transportation, flights, and accommodations, and compiling necessary documentation.
  • Complete and manage expense forms for DSJ senior leadership team.
  • Manage and oversee the scheduling and preparations related to the company's staff induction process and coordinate regular updates of team induction materials.
  • Contribute to marketing budget management and manage team input for quarterly induction sessions.
  • Ensure completion of team data protection requirements.
  • Provide support to corporate initiatives (e.g. ISO team), managing meeting administration, preparing and following up on agendas and minutes.
  • Cover reception duties when needed.
  • Comply with all company policies and participate in ad hoc duties as required.
  • Promote the use of standardised practices and processes, and foster a culture of continuous improvement and collaboration.
  • Liaise with external visitors and clients, providing logistical support.
  • Handle confidential and sensitive information with discretion.

Requirements

  • Previous line management/team leader responsibilities.
  • Experience in a dynamic administrative role supporting various organisational levels, with the ability to handle confidential information appropriately.
  • Excellent communication skills, both written and verbal, with proficiency in Microsoft Office Suite, particularly Word, Outlook, PowerPoint, and Excel.
  • Strong organisational skills, with the ability to prioritise and manage multiple tasks efficiently.
Benefits
  • Pension - 8% Employer contribution;
  • 33 days holiday allowance, including the Bank Holidays;
  • Annual salary review;
  • BUPA medical insurance;
  • Generous company sick pay;
  • Enhanced family friendly policies;
  • Group income protection scheme;
  • Group life assurance;
  • Compassionate leave;
  • Flexible working arrangements;
  • Learning and development opportunities;
  • Employee wellbeing training and support;
  • Fresh fruit every day;
  • Free on-site parking;
  • Cycle to work scheme;
  • Access to company bikes;
  • Service awards.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
diary managementlogistics managementnote-takingexpense managementdata protection complianceteam managementmeeting administrationtravel arrangementbudget managementinduction process management
Soft skills
communication skillsorganisational skillsteam leadershipdiscretioncollaborationcontinuous improvementprioritisationsupportiveadaptabilityproblem-solving