Administrative Assistant

Qureos

Remote Administrative Assistant managing schedules, correspondence, and document preparation for Optima Business Solutions. Ideal for proactive individuals with strong organizational skills in a fully remote environment.

Posted 8/1/2026full-timeRemote • Maryland • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organisational and time-management skills, with proficiency in Microsoft Office Suite and virtual collaboration tools. Capable of managing multiple priorities while maintaining confidentiality and professionalism in communication.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyOrganisational SkillsTime-Management SkillsWritten and Verbal Communication SkillsProblem-Solving Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Document PreparationData EntryDigital Filing Systems ManagementMeeting CoordinationAgenda PreparationMinute Taking

Soft Skills

Professional DemeanourProactive AttitudeAbility to Work Independently

Tools & Technologies

Virtual Collaboration Tools

Industry Keywords

Administrative SupportVirtual AssistantStakeholder Communication

About the role

Key responsibilities & impact

Manage diaries and schedule meetings, appointments, and travel arrangements for senior staff.
Handle and prioritise incoming and outgoing correspondence, including emails and phone calls.
Prepare, format, and edit a range of documents, including reports, presentations, and internal communications.
Organise and maintain digital filing systems, ensuring documents are easily accessible and securely stored.
Coordinate virtual meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
Provide general administrative support to the wider team as required, including data entry and research tasks.
Act as a key point of contact for internal and external stakeholders, maintaining a professional and helpful demeanour.

Requirements

What you’ll need

Proven experience in an administrative assistant, virtual assistant, or similar role.
Exceptional organisational and time-management skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills, with a high standard of English grammar and punctuation.
Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools.
The ability to work independently with minimal supervision in a remote environment.
A high level of discretion and a commitment to maintaining confidentiality.
Strong problem-solving skills and a proactive, can-do attitude.

Benefits

Comp & perks

A competitive salary and benefits package.
The flexibility and convenience of a fully remote working arrangement.
Opportunities for continuous professional development and career growth.
A supportive, collaborative, and positive team culture.
Access to the latest tools and technology to perform your role effectively.