Talent Acquisition Coordinator

Quilter

Talent Acquisition Coordinator enabling effective recruitment and onboarding processes for financial services firm Quilter. Coordinating schedules, managing communications, and enhancing candidate experience.

Posted 4/17/2026full-timeLondon • 🇬🇧 United KingdomJuniorWebsite

About the role

Key responsibilities & impact

Interview scheduling and coordination
Own end‑to‑end interview scheduling and rescheduling across multiple roles and stakeholders.
Coordinate availability between candidates, hiring managers and interview panels, managing diaries across time zones where required.
Manage a shared recruitment inbox, responding to candidate and stakeholder queries accurately and within agreed service levels.
Proactively chase actions such as interview feedback, availability requests and outstanding documentation.
Ensure compliance with internal processes, data quality standards and audit requirements.
Support recruitment reporting by maintaining clean data and producing regular activity and status reports as required.
Act as the bridge between Talent Acquisition and HR Operations to ensure a smooth and timely onboarding process.
Coordinate pre‑employment checks, documentation and handovers, proactively resolving issues to avoid delays for new hires.
Keep candidates informed and engaged between offer acceptance and start date.
Provide comprehensive administrative support across the recruitment lifecycle
Identify opportunities to streamline and standardise recruitment administration and propose improvements.
Build strong working relationships with Talent Acquisition Business Partners, Hiring Managers and HR colleagues.
Act as a trusted operational partner to Recruiters, anticipating needs and proactively removing administrative burden.

Requirements

What you’ll need

Previous experience in an in‑house recruitment, talent operations or RPO environment as a Coordinator, Administrator or similar support role.
Strong experience in interview scheduling and high‑volume recruitment administration.
Experience using Workday or another ATS is highly desirable.
Confident and professional communicator, comfortable liaising with candidates, Hiring Managers and senior stakeholders.
Highly organised, with the ability to prioritise competing demands and work effectively under pressure.
Strong attention to detail and a commitment to data accuracy and process consistency.
Customer‑focused, with a genuine desire to deliver an excellent candidate and stakeholder experience.
Proactive, curious and solutions‑orientated, with a mindset of continuous improvement.
Collaborative team player who takes pride in enabling others to perform at their best.

Benefits

Comp & perks

Holiday: 182 hours (26 days)
Quilter Incentive Scheme: All employees are eligible to participate in incentive scheme, to incentivise business performance and their contribution.
Pension Scheme: A non-contributory company pension scheme that can be boosted through personal contributions.
Private Medical Insurance: Single cover as standard with options to increase cover to include your partner or children.
Life Assurance: 4x your salary.
Income Protection: 75% of salary, less state benefits, payable after 26 weeks of absence.
Healthcare Cash Plan: Jersey employees only
In addition to our core benefits, we offer a range of flexible benefits to UK employees that you can choose from and pay for conveniently via a salary deduction.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

interview schedulinghigh-volume recruitment administrationdata accuracyprocess consistencyrecruitment reportingpre-employment checksadministrative supportstreamlining recruitment administration

Soft Skills

communicationorganizationalattention to detailcustomer-focusedproactivesolutions-orientedcollaborativerelationship building