Quilter

Talent Acquisition Coordinator

Quilter

full-time

Posted on:

Location Type: Hybrid

Location: London • United Kingdom

Visit company website

Explore more

✨ AI Apply
Apply

Job Level

Junior

About the role

  • Interview scheduling and coordination
  • Own end‑to‑end interview scheduling and rescheduling across multiple roles and stakeholders.
  • Coordinate availability between candidates, hiring managers and interview panels, managing diaries across time zones where required.
  • Manage a shared recruitment inbox, responding to candidate and stakeholder queries accurately and within agreed service levels.
  • Proactively chase actions such as interview feedback, availability requests and outstanding documentation.
  • Ensure compliance with internal processes, data quality standards and audit requirements.
  • Support recruitment reporting by maintaining clean data and producing regular activity and status reports as required.
  • Act as the bridge between Talent Acquisition and HR Operations to ensure a smooth and timely onboarding process.
  • Coordinate pre‑employment checks, documentation and handovers, proactively resolving issues to avoid delays for new hires.
  • Keep candidates informed and engaged between offer acceptance and start date.
  • Provide comprehensive administrative support across the recruitment lifecycle
  • Identify opportunities to streamline and standardise recruitment administration and propose improvements.
  • Build strong working relationships with Talent Acquisition Business Partners, Hiring Managers and HR colleagues.
  • Act as a trusted operational partner to Recruiters, anticipating needs and proactively removing administrative burden.

Requirements

  • Previous experience in an in‑house recruitment, talent operations or RPO environment as a Coordinator, Administrator or similar support role.
  • Strong experience in interview scheduling and high‑volume recruitment administration.
  • Experience using Workday or another ATS is highly desirable.
  • Confident and professional communicator, comfortable liaising with candidates, Hiring Managers and senior stakeholders.
  • Highly organised, with the ability to prioritise competing demands and work effectively under pressure.
  • Strong attention to detail and a commitment to data accuracy and process consistency.
  • Customer‑focused, with a genuine desire to deliver an excellent candidate and stakeholder experience.
  • Proactive, curious and solutions‑orientated, with a mindset of continuous improvement.
  • Collaborative team player who takes pride in enabling others to perform at their best.
Benefits
  • Holiday: 182 hours (26 days)
  • Quilter Incentive Scheme: All employees are eligible to participate in incentive scheme, to incentivise business performance and their contribution.
  • Pension Scheme: A non-contributory company pension scheme that can be boosted through personal contributions.
  • Private Medical Insurance: Single cover as standard with options to increase cover to include your partner or children.
  • Life Assurance: 4x your salary.
  • Income Protection: 75% of salary, less state benefits, payable after 26 weeks of absence.
  • Healthcare Cash Plan: Jersey employees only
  • In addition to our core benefits, we offer a range of flexible benefits to UK employees that you can choose from and pay for conveniently via a salary deduction.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
interview schedulinghigh-volume recruitment administrationdata accuracyprocess consistencyrecruitment reportingpre-employment checksadministrative supportstreamlining recruitment administration
Soft Skills
communicationorganizationalattention to detailcustomer-focusedproactivesolutions-orientedcollaborativerelationship building