HR Onboarding Specialist
Quartermaster AI
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Partner with recruiters and hiring managers to schedule interviews (phone, virtual, and onsite) across multiple time zones using Ashby.
- Manage all candidate logistics and communications directly within Ashby, ensuring smooth transitions through each pipeline stage.
- Post, update, and close job listings through Ashby’s job posting integrations.
- Coordinate feedback collection, ensuring timely responses and stage progression.
- Support the offer process within Ashby, preparing offer letters, updating candidate records, and tracking approvals.
- Maintain data integrity and compliance within the ATS.
- Generate and maintain recruiting metrics (e.g., time-to-fill, offer acceptance rates, stage conversion) through Ashby reporting dashboards.
- Identify and implement improvements to scheduling, templates, and automated notifications within Ashby.
Requirements
- Prior experience with the Ashby Applicant Tracking System (ATS).
- Currently based in the United States.
- Proficiency in Ashby is required — including deep understanding of scheduling, candidate pipelines, templates, and reporting.
- Demonstrated ability to maintain organization, accuracy, and efficiency across multiple roles and time zones.
- Strong written and verbal communication skills with a customer-service mindset.
- Exceptional attention to detail and confidentiality.
Benefits
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data integrityrecruiting metricsschedulingcandidate pipelinestemplatesreporting
Soft skills
organizationaccuracyefficiencywritten communicationverbal communicationcustomer-service mindsetattention to detailconfidentiality