Engineering Team Administrator
Quartermaster AI
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
About the role
- Coordinate calendars, schedule internal and external meetings, and manage logistics across time zones and departments
- Assist with onboarding for new hires, preparing documentation, organizing workspace setups, and facilitating first-week logistics
- Support travel planning, expense tracking, and itineraries for staff, and deployment teams
- Help manage equipment tracking, supply ordering, and communication with vendors
- Occasionally coordinate shipping and receiving of hardware prototypes, documents, and field kits
- Own end-to-end interview scheduling for multiple roles, including candidate communications, panel coordination, and follow-ups
- Jump in on special projects and evolving startup needs as they arise—whether it’s launching a new workspace, assisting with deployments, or organizing team offsites
Requirements
- 2+ years of experience in an administrative, office management, or operations support role—ideally in a startup or high-growth tech company
- Experience coordinating interviews or supporting a recruiting process at scale
- Exceptionally organized with strong attention to detail and the ability to juggle competing priorities
- Excellent written and verbal communication skills
- Proficient with tools such as Google Workspace, Slack, Zoom, and Notion (or similar platforms)
- Self-starter who can work independently, maintain confidentiality, and adapt quickly to shifting needs
- Bonus: interest in technology, field operations, or helping build the infrastructure of a world-class team
Benefits
- Competitive salary
- Flexible work hours and the option for remote work.
- Opportunities for professional development and continued education.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportoffice managementoperations supportinterview coordinationrecruiting process support
Soft skills
organizational skillsattention to detailcommunication skillsability to juggle prioritiesself-starteradaptabilityconfidentiality