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About the role
Key responsibilities & impact- Manage end-to-end onboarding for all Non-Driver hires, including background checks, pre-employment paperwork, I-9s, E-Verify, and HRIS entry.
- Facilitate and support new hire orientation sessions for employees.
- Monitor pre-employment requirements and escalate discrepancies or compliance concerns.
- Act as a liaison between Hiring Managers, IT, payroll, and facilities to ensure all onboarding needs are met.
- Ensure compliance with all federal, state, and company onboarding regulations.
- Maintain accurate and complete digital and physical personnel records.
- Conduct audits to ensure I-9 and onboarding documentation is in compliance.
- Maintain and update onboarding processes in the HRIS system.
- Assist in documenting SOPs and continuously identifying improvement opportunities.
- Support vendor relationships related to background screening and onboarding tools.
- Track Onboarding KPIs including time-to-clear, time-to-start, and process adherence.
- Run and distribute regular reports to stakeholders.
Requirements
What you’ll need- 2+ years of HR, onboarding, or talent operations experience.
- Bilingual (English/Spanish) required.
- Experience with HRIS systems and onboarding platforms.
- Strong knowledge of Onboarding compliance (I-9, E-Verify, etc.).
- Excellent organization, communication, and time management skills.
- High attention to detail and ability to prioritize in a fast-paced environment.
Benefits
Comp & perks- 🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Quantix Website LinkedIn All Job Openings 1001 - 5000 employees For more than half a century, Quantix has provided the world’s largest chemical companies with end-to-end support through a nationwide network, a comprehensive suite of services, and the highest level of safety, compliance, and integrity. Our operations and full carrier network are fused with robust technologies like our On Track™ Visibility solution, electronic logging, GPS tracking, and video intelligence all within one portal, which gives customers invaluable real-time and predictive monitoring to best manage their businesses. HR Onboarding Specialist 🔥 1 hour ago 🏢 The Woodlands – Onsite ⏰ Full Time 🟢 Junior 🟡 Mid-level 🚀 Onboarding Specialist 🚫👨🎓 No degree required 🗣️🇪🇸 Spanish Required Apply Now Find Hiring Managers Customize resume for this job Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Manage end-to-end onboarding for all Non-Driver hires, including background checks, pre-employment paperwork, I-9s, E-Verify, and HRIS entry.
- Facilitate and support new hire orientation sessions for employees.
- Monitor pre-employment requirements and escalate discrepancies or compliance concerns.
- Act as a liaison between Hiring Managers, IT, payroll, and facilities to ensure all onboarding needs are met.
- Ensure compliance with all federal, state, and company onboarding regulations.
- Maintain accurate and complete digital and physical personnel records.
- Conduct audits to ensure I-9 and onboarding documentation is in compliance.
- Maintain and update onboarding processes in the HRIS system.
- Assist in documenting SOPs and continuously identifying improvement opportunities.
- Support vendor relationships related to background screening and onboarding tools.
- Track Onboarding KPIs including time-to-clear, time-to-start, and process adherence.
- Run and distribute regular reports to stakeholders. 🎯 Requirements
- 2+ years of HR, onboarding, or talent operations experience.
- Bilingual (English/Spanish) required.
- Experience with HRIS systems and onboarding platforms.
- Strong knowledge of Onboarding compliance (I-9, E-Verify, etc.).
- Excellent organization, communication, and time management skills.
- High attention to detail and ability to prioritize in a fast-paced environment. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs
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Hard Skills & Tools
HRIS systemsonboarding complianceI-9E-Verifybackground checkspre-employment paperworkSOP documentationonboarding KPIsauditing
Soft Skills
organizationcommunicationtime managementattention to detailprioritization