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Junior IT Coordinator, Office Operations – Part-Time
QualysoftPart-time office operations and junior IT coordination for Qualysoft, an IT consulting and software engineering company. Managing suppliers, equipment, travel, administration, and basic internal IT support.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and multitasking capabilities while managing administrative activities, supplier relationships, and logistics. Proficient in Microsoft 365 and capable of providing technical support and coordinating internal processes effectively.
Highest-signal resume keywords
Office ManagementMicrosoft 365Supplier Relationship ManagementTechnical SupportProject Coordination
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Administrative ManagementLogistics CoordinationEquipment Inventory ManagementDocument ManagementTechnical Support
Soft Skills
Organizational SkillsAttention to DetailProblem-Solving MindsetFlexibilityProactive Attitude
Tools & Technologies
Microsoft 365Internal ApplicationsCalendaring ToolsCommunication Platforms
Industry Keywords
Supplier ManagementTravel LogisticsMeeting CoordinationAdministrative ServicesInternal Processes
About the role
Key responsibilities & impact- Manage current administrative activities of the office
- Order and monitor consumables
- Manage relationships with operational suppliers
- Organize logistics for meetings, meals, workshops, and internal events
- Manage company accounts and subscriptions, including phone service, courier, and internal applications
- Maintain calendars for recurring activities and support meeting scheduling
- Prepare and install laptops for new colleagues
- Manage equipment inventory
- Coordinate equipment maintenance and liaise with service providers
- Order and configure new equipment in collaboration with management
- Provide basic technical support to internal users
- Manage relationships with suppliers such as Vodafone, Fan Courier, travel agencies, promotional material suppliers, and administrative service providers
- Organize travel and coordinate travel logistics
- Request quotes and monitor implementation of contracted services
- Manage ad-hoc administrative requests
- Obtain and submit necessary documents to institutions and authorities
- Request ONRC, tax, and other administrative documents
- Coordinate translation services
- Maintain records of internal documents and necessary access credentials across various platforms
- Collaborate closely with the Operations team and the colleague responsible for Community & Employee Experience
Requirements
What you’ll need- Previous experience in an administrative, office management, operations, or IT support role is an advantage
- Excellent organizational and prioritization skills
- Attention to detail and practical mindset
- Good knowledge of Microsoft 365
- Ability to manage multiple projects and requests simultaneously
- English language skills at conversational and written level
- An autonomous and proactive person
- Problem-solving mindset
- Flexibility in handling ad-hoc requests
- Desire to contribute to improving internal processes
Benefits
Comp & perks- Premium medical package
- Lunch Tickets & Pluxee Card
- Bookster subscription
- 13th salary/yearly bonuses
- Enterprise job security with a startup mentality (diverse & engaging environment, international exposure, flat hierarchy) under the stability of a secure multinational
- A supportive culture (we value ownership, autonomy, and healthy work-life balance) with great colleagues, team events and activities
- Flexible working program and openness to remote work
- Collaborative mindset – employees shape their own benefits, tools, team events and internal practices
- Diverse opportunities in Software Development with international exposure
- Flexibility to choose projects aligned with your career path and technical goals
- Access to leading learning platforms, courses, and certifications (Pluralsight, Udemy, Microsoft, Google Cloud)
- Career growth & learning – mentorship programs, certifications, professional development opportunities, and above-market salary