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Payroll Specialist
Protect DemocracyPayroll Specialist managing multi-state payroll operations for nonprofit Protect Democracy. Ensuring compliance with federal/state laws and maintaining accurate payroll records.
Posted 7/17/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $72,400 - $85,200 per yearWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in administering multi-state payroll and ensuring compliance with federal and state regulations. Proficient in managing payroll processes, including 401(k) administration and maintaining accurate payroll records.
Highest-signal resume keywords
Multi-State Payroll AdministrationState-Specific Compliance RequirementsPaychex ExperienceAttention to DetailStrong Communication Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Payroll Processing401(k) AdministrationEmployer Registration RequirementsPayroll Record MaintenanceTax Notice Response
Soft Skills
Exceptional Attention to DetailStrong Communication SkillsWriting SkillsAdministrative SkillsGrowth Mindset
Tools & Technologies
PaychexPayroll Platforms
Industry Keywords
Federal ComplianceState ComplianceWorkforce Data RequestsMixed Workforce Classifications
About the role
Key responsibilities & impact- own semi-monthly payroll and 401K processing across two entities
- ensure payroll policies and practices adhere to federal and state requirements
- coordinate and track new employer registration requirements
- execute the annual 401(k) employer match and true-up processes
- monitor, triage, and respond to state payroll tax notices
- respond to federal and state workforce data requests
- maintain payroll records in compliance with federal and state retention requirements
- partner with the Benefits team on payroll-benefits alignment
Requirements
What you’ll need- 3–7 years of experience administering multi-state payroll
- experience with mixed workforce classifications (exempt and non-exempt)
- demonstrated experience with state-specific compliance requirements
- experience with Paychex or similar platforms
- exceptional attention to detail and ability to meet deadlines
- strong communication, writing, and administrative skills
- growth mindset and enthusiasm for feedback
Benefits
Comp & perks- generous sick leave
- flexible vacation policy
- 12 paid holidays
- 6 weeks of paid family medical leave
- 18 weeks of paid parental leave
- 401(k) plan with up to 6% employer match
- 100% coverage of employee medical premiums
- 100% coverage of employee and dependent’s dental/vision
- access to long-term disability and life insurance
- fertility benefits
- home office stipend
- bonuses at the discretion of the Executive Director