Freelance Collections Documentation Specialist – Short-Term Contract

ProSidian Consulting

Freelance Collections Documentation Specialist for ProSidian cataloging cultural artifacts in Vancouver. Ideal for Master's Arts students or early-career museum professionals with attention to detail.

Posted 6/23/2026contractRemote • 🇨🇦 CanadaMid-LevelSenior💰 CA$30 - CA$35 per hourWebsite

About the role

Key responsibilities & impact

Conduct structured, in-person interviews with the collector to capture provenance, acquisition history, cultural context, and any biographical detail tied to each piece.
Take clear, well-lit reference photographs of each item (archival-quality preferred but not required — equipment can be discussed).
Build and maintain a structured Excel spreadsheet (with unique catalog item number) inventory, assigning each item a unique, sequentially generated catalog number and logging: item description, dimensions/materials, condition notes, provenance, cultural/historical context, and photo references.
Attach a rubber band tag to each corresponding item, marked with the same unique catalog item number generated in the spreadsheet, so each physical piece stays clearly linked to its written record.
Flag any items where condition, fragility, or uncertain provenance may need special handling or further research.
Deliver a complete, organized package at contract end: Excel spreadsheet (with unique catalog Item number), photo files named with unique catalog item number generated in the spreadsheet, and any supplementary notes.

Requirements

What you’ll need

Strong written communication skills — you'll be turning conversation into clear, well-organized documentation in real time.
Comfort and confidence working independently, with good judgment and attention to detail.
Some background or coursework in museum studies, archival work, anthropology, art history, journalism, or a related field is a plus, but not required — we're as interested in care and rigor as formal credentials.
Basic photography skills (a good camera or smartphone is fine; we'll provide guidance on archival photo standards).
Comfortable spending extended time in a private home, working closely and respectfully with an older individual sharing personal items and stories.
Based in or able to work in Vancouver, BC for the duration of the contract.

Benefits

Comp & perks

Competitive Compensation: The pay range is competitive and includes health benefits, pre-tax employee benefits, and incentives.
Group Medical / Dental / Vision Health Insurance Benefits: ProSidian partners with providers to offer eligible employees a range of medical and dental plans, including high-deductible health plans and PPOs, as well as high- and low-vision plans.
401(k) Retirement Savings Plan: The 401(k) Retirement Savings Plan allows eligible employees to save for retirement through various investment options and access to a financial planner. It operates as a pre-tax Safe Harbor plan with a company match.
Vacation and Paid Time Off (PTO) Benefits: Eligible employees may use PTO for vacations, doctor's appointments, or personal events. These benefits include 2 weeks of vacation, three sick days, 10 ProSidian holidays, and government holidays.
Pre-Tax Payment Programs: Pre-Tax Payment Programs are premium-only plans (POPs) that provide eligible employees with a comprehensive Flexible Spending Account (FSA) Plan and associated tax benefits.
Purchasing Discounts & Savings Plans: We aim to support your financial success with a Purchasing Discounts and Savings Plan through the Corporate Perks Benefit Program, offering eligible employees discounts on everyday products and services.
Security Clearance: Due to the nature of our consulting engagements, a security clearance is necessary for engagement teams managing sensitive work in the Federal Marketplace.
ProSidian Employee & Contractor Referral Bonus Program: ProSidian can offer up to $5,000 in bonuses for referrals who remain employed for 90 days, based on candidates submitted through our Referral Program.
Performance Incentives: Due to the nature of our consulting work, performance incentives are tied to each new client that employees assist in pursuing and supporting.
Flexible Spending Account: FSAs let you cover eligible healthcare and daycare costs on a pre-tax basis. You estimate your annual expenses and allocate part of each paycheck to your FSA.
Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you can choose supplemental life insurance. D&D covers death or dismemberment resulting solely from an accident.
Short- and Long-Term Disability Insurance: Disability insurance plans are designed to offer income protection during your recovery from a disability.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Excelphotographycatalogingdocumentationdata entry

Soft Skills

written communicationattention to detailindependent workgood judgmentinterpersonal skills