Branch Administrative Specialist

Precision Walls, Inc.

Branch Administrative Specialist supporting financial operations including accounts payable and receivable in fast-paced construction environment at Precision Walls. Engaging with various stakeholders to ensure compliance and timely processing of documentation.

Posted 7/30/2026full-timeCharlotte • North Carolina • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in Accounts Payable and Accounts Receivable processes, including invoice management, billing, and contract administration within the construction industry. Strong organizational and communication skills are essential for managing multiple priorities and ensuring compliance with project requirements.

Highest-signal resume keywords

Accounts Payable ManagementAccounts Receivable CollectionsContract AdministrationConstruction Accounting SoftwareFinancial Record Maintenance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice MatchingBilling ProcessingVendor CommunicationDocument ReviewFinancial Record KeepingSubcontractor DocumentationPayment ProcessingAging Review ParticipationJob Closeout CoordinationContract Setup

Soft Skills

Strong Organizational SkillsExceptional Attention to DetailEffective CommunicationMultitasking AbilityConfidentiality Management

Tools & Technologies

Microsoft OfficePlexxisTexturaGC Pay

Industry Keywords

Construction AdministrationFinancial ManagementCompliance RequirementsSubcontractor ManagementBilling Portal Submissions

About the role

Key responsibilities & impact

Process Accounts Payable, including invoice matching, coding, approvals, vendor communication, inventory charge-outs, rental equipment logs, and timely payment processing.
Collaborate with branch personnel to obtain, review, and process required documentation to support project, subcontractor, and compliance requirements.
Manage customer billings by reviewing contract requirements, preparing invoices, processing billing portal submissions (GC Pay, Textura), and ensuring deadlines are met.
Request all lower tier waivers and additional documents required for payments to be received.
Perform Accounts Receivable collections by communicating with customers, project managers, and accounting departments to collect outstanding balances and participate in monthly aging reviews.
Process remote bank deposits and maintain accurate financial records.
Coordinate contract setup, including executed contracts, certificates of insurance, contract logs, Plexxis uploads, and project documentation.
Order payment and performance bonds, process consent of surety requests, and prepare quarterly bond reports.
Request and maintain required business licenses.
Set up new subcontractors and maintain subcontractor documentation.
Process subcontractor pay applications, track lien waivers and safety documentation, and ensure complete documentation is submitted to the Home Office.
Coordinate job closeouts by verifying billing completion, payroll, purchase orders, and project documentation, and distribute warranty documents to customers.
Perform other duties as assigned.

Requirements

What you’ll need

2+ years of accounting, finance, construction administration, or office management experience, preferably in the construction industry.
Knowledge of Accounts Payable, Accounts Receivable, billing, collections, and contract administration.
Strong organizational, communication, and multitasking skills with exceptional attention to detail.
Experience with Microsoft Office; experience with Plexxis, Textura, GC Pay, or similar construction accounting software is a plus.
Ability to maintain confidentiality and manage multiple priorities in a fast-paced environment.

Benefits

Comp & perks

Paid Time Off (PTO)
Retirement Plans
401K Savings Plan
Employee Stock Ownership Plan (ESOP)
Health Plan
Dental Plan
Vision Plan
Flexible Expending Account for healthcare
Long and Short Term Disability
Life Insurance
Advancement and growth opportunities
Performance bonuses (Incentive program)