Administrative Assistant

PPMI Construction Company

Administrative Assistant supporting Bid Operations Team at PPMI, a European research and policy analysis centre. Responsible for maintaining procurement procedures, communication, and administrative support.

Posted 7/20/2026full-timeVilnius • 🇱🇹 LithuaniaMid-LevelSenior💰 €1,250 - €1,700 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in public procurement procedures and administrative support, with strong attention to detail and effective communication skills in both Lithuanian and English.

Highest-signal resume keywords

Public Procurement ProceduresMicrosoft Office SuiteAI Tools ProficiencyAttention to DetailTeam Collaboration

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Public ProcurementOffice ProcessesDocumentation PreparationDatabase Maintenance

Soft Skills

Proactive ApproachFlexibilityWillingness to LearnCommunication Skills

Tools & Technologies

ClaudeChatGPT

Industry Keywords

Administrative RolesProposal PreparationInternal Procedures

About the role

Key responsibilities & impact

Execute and maintain public procurement procedures for consulting projects (on the seller side).
Prepare documentation according to the Terms of Reference, based on instructions from the team.
Communicate with the clients, external partners and internal team members on proposal preparation and submitting matters.
Ensure smooth implementation of internal procedures by following instructions from team members and supporting the team in administrative tasks as required.
Update and maintain relevant databases.
Proactively identify and resolve routine administrative issues to ensure smooth workflow.

Requirements

What you’ll need

0-1 years’ experience in administrative roles.
General knowledge of office processes and procedures.
Proficiency in Microsoft Office Suite.
Strong experience with AI tools, including Claude and ChatGPT.
Strong attention to detail.
Proactive and flexible approach, with a willingness to learn and take on new tasks.
Ability to work well in a team and follow instructions.
Good command of spoken and written Lithuanian and English.

Benefits

Comp & perks

110% of support and collaborative team spirit.
Autonomy and trust.
Flexi-time: we operate with no fixed office hours.
Hybrid working model with flexibility to work from home several days per week.
Additional days off as you grow with us, as well as extra personal leave days.
Professional & personal growth through on-the-job and external training.
Vibrant, multicultural working environment in the city centre.
Regular team events and workplace initiatives.
Private health insurance.
Access to the Mindletic wellbeing platform.