Executive Assistant

Porto Digital

. Manage the calendar, priorities and commitments of the Executive Administrator, ensuring alignment with the organization’s needs .

Posted 4/28/2026full-timePorto • 🇵🇹 PortugalJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Manage the calendar, priorities and commitments of the Executive Administrator, ensuring alignment with the organization’s needs
Prepare, organize and support meetings, including supporting documentation and follow-up (record key points whenever applicable);
Ensure the management and triage of communications, correspondence and sensitive information;
Organize executive documentation, presentations and supporting materials;
Liaise with different internal departments and external stakeholders to collect information and follow up on matters;
Support the preparation of institutional meetings, events and relevant initiatives, including in-person attendance when required;
Contribute to the continuous improvement of organization and executive support processes.

Requirements

What you’ll need

Bachelor’s degree in Management, Law, International Relations, Administration or a related field;
2–5 years of professional experience in executive support or similar roles;
Experience in demanding environments, managing multiple priorities;
Strong organizational and planning skills with excellent attention to detail;
Excellent written and verbal communication skills;
Fluency in Portuguese and English (reading, speaking and writing);
Proficiency with productivity tools (Microsoft Office, SharePoint and digital productivity tools, including AI-based tools).

Benefits

Comp & perks

Meal allowance
Health insurance
Flexible working hours

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Bachelor’s degreeexecutive supportorganizational skillsplanning skillsattention to detailwritten communicationverbal communicationfluency in Portuguesefluency in English

Soft Skills

strong organizational skillsexcellent attention to detailcommunication skillsability to manage multiple priorities