People Operations Specialist
PlantingSpace
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage the candidate pipeline to ensure a smooth flow throughout the process.
- Identify and address any irregularities or bottlenecks in the recruiting process immediately, and escalate for action.
- Manage relationships with recruitment agencies and oversee their onboarding processes and documentation.
- Keep all hiring team members updated, coordinated, and aligned on candidate status and next steps.
- Manage the configuration and maintenance of our Applicant Tracking System (ATS) and other recruiting tools.
- Develop and maintain up-to-date recruiting documentation, including job ads, candidate materials, and tooling guides.
- Research, source, and vet venues for team retreats, ensuring they meet requirements.
- Monitor and coordinate all travel booking processes, including flights, ground transportation, and arrivals for team members.
- Act as the on-site coordinator during retreats to ensure smooth execution of the event.
- Plan and oversee venue logistics, including menus, room allocation, workspace configuration, and technical equipment setup.
- Coordinate onboarding of new team members; ensuring smooth communication and set up for their start.
- Manage the tooling and documentation of team-facing people processes, ensuring they are accessible and up-to-date.
- Track and approve absence requests to ensure accurate records.
- Process reimbursement requests efficiently and accurately.
Requirements
- 4+ years in Operations or Project Management roles.
- Experience in a high-performance, fast-paced environment.
- Proven track record managing complex logistics (international travel, events).
- Experience documenting and building processes from scratch, not just following them.
- Ability to write clear, concise documentation that leaves no room for ambiguity.
- Degree (Masters preferred); in a subject that required structured thinking.
Benefits
- The Mission: We're not building another SaaS tool or ad-tech platform. We're working on fundamental problems in AI that could reshape how machines learn and reason. If that excites you, you'll fit right in.
- The Team: Work with researchers and engineers who are highly passionate about their work and the problems we are solving. Our intellectual bar is exceptionally high - and that extends to finance operations too.
- The Stage: Pre-revenue R&D means you're building financial operations from scratch. No legacy mess to clean up. You'll establish the foundation that scales to Series A, Series B, and beyond.
- Unique organisation: startup spirit with solid foundations
- Collaborate with the best: Join a hand-picked team of intellectually curious people who are deeply passionate about their work.
- Make a real difference: Here, you aren't just a cog in a big machine; at eye-level with everyone else, your contributions directly impact the product and the team.
- Move fast and be bold: We experiment, and dare to make big changes as needed. The best idea and execution is what matters, not hierarchy and red tape.
- Engineered for Exponential Scale: We are a deep-tech venture with a significant technological moat, aimed at solving fundamental, large-scale problems.
- Securely funded: Fully funded by the founders, meaning we operate without run-rate anxiety. Our ability to set our strategy is not driven by VC demands, but purely by the team’s understanding of what moves us fastest closer to our goal.
- Focus on Product, not fundraising: Financial stability allows us to focus on long-term product potential, sustainable execution, and the strength of our team.
- Quality over chaos: Startups are often scrappy, but we have the stability to do things properly; we have a high level of rigor and take the time to build things in a solid and reliable way from the start.
- Team Retreats: We’re globally distributed but closely connected. Every three months, we bring the whole team together in nice locations across Europe. We spend one week together: planning, solving problems at the whiteboard, having fun and bonding.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
Applicant Tracking System (ATS)logistics managementdocumentationprocess buildingevent coordinationtravel bookingvenue logisticscandidate pipeline managementrecruitment process managementonboarding processes
Soft skills
communicationorganizational skillsrelationship managementproblem-solvingattention to detailcoordinationadaptabilityclear writingteam collaborationleadership
Certifications
degree in structured thinking