Recruiting Operations Specialist

Pivotal Health

Recruiting Operations Specialist at Pivotal Health, managing complex candidate scheduling and onboarding processes. Overseeing ATS and ensuring a seamless candidate experience throughout the recruiting process.

Posted 5/14/2026full-timeSanta Monica • California • 🇺🇸 United StatesJuniorMid-Level💰 $85,000 - $120,000 per yearWebsite

About the role

Key responsibilities & impact

Own scheduling and candidate experience: Run end-to-end interview scheduling across all roles, including complex multi-stage loops.
Act as the front line of the candidate experience; clear, responsive, and thoughtful at every step, while ensuring hiring teams are prepared and aligned.
Own the ATS and data integrity: Serve as the day-to-day owner of Ashby, keeping pipelines clean, stages accurate, and data reliable. Build reporting that gives visibility into pipeline health, time to fill, and sourcing performance, and continuously improve how we use the system.
Build process and recruiting infrastructure: Partner with the VP of People and Director of Talent to document, standardize, and evolve how we recruit. Own interview plans, templates, and Notion documentation so the team operates consistently and efficiently.
Improve systems and tooling: Identify gaps in our workflows and help implement better solutions, including standing up and integrating tools like Rippling, background checks, and assessment platforms as we scale.
Act as the connective tissue: Keep hiring managers, interviewers, and candidates aligned throughout the process, proactively flagging issues before they become problems and ensuring nothing slips.
Support closing and onboarding: Assist with offer logistics, background checks, and pre-boarding coordination to ensure a smooth transition from candidate to employee.
Shape how we show up to candidates: Contribute to candidate-facing materials, communication, and overall experience as we continue to invest in how we recruit and close talent.

Requirements

What you’ll need

2–4 years in recruiting coordination, recruiting ops, or a similar role in a fast-paced environment
Hands-on experience with an ATS (Ashby is a plus; Greenhouse, Lever, etc. all translate)
Highly organized with strong attention to detail; you don’t drop balls
Clear, professional communicator who can represent Pivotal with candidates and internal stakeholders
Comfortable in ambiguity and excited to build systems that don’t exist yet
Data-literate; you can pull reports, spot inconsistencies, and ask the right questions
Interest in growing into a broader recruiting or TA role over time

Benefits

Comp & perks

Competitive compensation, including equity
Full health, dental, and vision coverage
Retirement savings plan through 401(k)
Flexible time off
Opportunities for company-wide connection and events

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

recruiting coordinationrecruiting operationsdata reportingpipeline managementinterview schedulingcandidate experiencebackground checksoffer logisticspre-boarding coordinationsystem improvement

Soft Skills

highly organizedattention to detailclear communicationprofessionalismproblem-solvingadaptabilityproactivecollaborationstakeholder managementprocess documentation