Executive Assistant

Pivotal Health

. Manage complex calendars across multiple executives, prioritizing effectively and ensuring alignment with company goals .

Posted 4/20/2026full-timeSanta Monica • California • 🇺🇸 United StatesMid-LevelSenior💰 $135,000 - $150,000 per yearWebsite

About the role

Key responsibilities & impact

Manage complex calendars across multiple executives, prioritizing effectively and ensuring alignment with company goals
Coordinate internal and external meetings, including agendas, prep materials, and follow-ups
Act as a gatekeeper and strategic partner, protecting executive time while ensuring accessibility
Drive key operational workflows (e.g., meeting cadence, leadership rituals, offsites)
Track action items and ensure follow-through across executives and teams
Support cross-functional coordination and communication
Draft and manage internal and external communications on behalf of executives
Interface with board members, investors, partners, and senior stakeholders
Maintain confidentiality and professionalism in all interactions
Plan and manage detailed travel itineraries, often with shifting priorities
Coordinate team events, offsites, and executive-level meetings
Identify inefficiencies and proactively build systems to improve how executives operate
Bring structure and clarity to ambiguous or evolving processes

Requirements

What you’ll need

5–8+ years of experience supporting multiple executives in a fast-paced environment (startup or high-growth preferred)
Proven ability to manage competing priorities and stay organized under pressure
Exceptional communication skills (written and verbal)
High level of discretion and professionalism
Strong problem-solving mindset with a bias toward action
Comfortable with ambiguity and rapid change
Proficiency with tools like Google Workspace, Slack, Notion, etc.

Benefits

Comp & perks

Competitive compensation, including equity
Full health, dental, and vision coverage
Retirement savings plan through 401(k)
Flexible time off
Opportunities for company-wide connection and events

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

organizational skillscommunication skillsproblem-solving mindsetdiscretionprofessionalismability to manage competing prioritiesability to stay organized under pressureability to work with ambiguityability to adapt to rapid changestrategic partnership