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Administrative Assistant – Engineering
Pearce Services. Maintain complex files, records, and departmental documentation in an organized and accurate manner.
About the role
Key responsibilities & impact- Maintain complex files, records, and departmental documentation in an organized and accurate manner.
- Prepare schedules, reports, correspondence, and other documents from rough drafts or provided information.
- Compile, review, and check reports for accuracy, completeness, and consistency.
- Search, investigate, and verify information contained in files, records, databases, and internal systems.
- Process departmental documents requiring specific knowledge of functional operations and engineering workflows.
- Post and update records, including accounting records and continuing property records as needed.
- Assist engineers and team members with administrative, reporting, and documentation requests.
- Gather, organize, and coordinate statistical data for departmental or project-specific reports.
- Use various formats and systems to prepare reports, track data, and support engineering documentation needs.
- Maintain confidentiality and accuracy when handling sensitive departmental or project information.
- Support ongoing process improvements related to file management, reporting, and administrative workflows.
- Follow up on outstanding items, requests, or documentation needs to ensure timely completion.
- Work independently with a high level of initiative, organization, and accountability.
Requirements
What you’ll need- Advanced Excel skills, including the ability to manage, organize, analyze, and report data.
- Proficiency with Microsoft Office 365, including Excel, Word, Outlook, and related tools.
- Strong knowledge of databases is preferred.
- Experience supporting telecom field operations or engineering teams is preferred.
- Strong attention to detail and ability to maintain accurate records and documentation.
- Ability to compile, review, and validate reports and departmental data.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Ability to work with limited supervision while maintaining a high level of follow-up and accountability.
- Strong written and verbal communication skills.
- Ability to support engineers, project teams, and departmental leaders in a fast-paced environment.
- Comfortable working with complex files, records, schedules, and reporting requirements.
- Ability to learn internal systems, processes, and functional operations quickly.
Benefits
Comp & perks- Health and life insurance
- 401k with employer match
- Paid time off
- Tuition reimbursement
- Professional development courses
- Performance bonuses
- Referral bonuses
- Production incentives
- Tool/equipment and fuel stipends
- Company vehicle
- Per diem
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
advanced Excel skillsdata managementdata analysisreport preparationdatabase knowledgereport validationfile managementstatistical data organizationdocument processingengineering workflows
Soft Skills
attention to detailorganizational skillsability to manage multiple prioritiesindependenceinitiativeaccountabilitystrong written communicationstrong verbal communicationability to follow upadaptability