Director, Planning, Analysis and Operations
S&P Global
Job Level
SeniorLead
About the role
- Provide high-touch executive administrative support to two assigned VPs in Southern Europe Region and Partnerships team
- Manage executive calendars and daily work with some instruction
- Coordinate and manage internal and external meetings at executive (C-suite) level, including Global Market leadership team onsite meetings and events, managing budget and stakeholders
- Make travel arrangements for domestic and international travel and handle expense reports and purchase orders
- Act as delegate for the executive when reviewing and approving expense reports
- Manage room bookings and video conference facilities on site
- Organize events for Milan/Paris/EU Partnership teams and merchant events
- Engage and collaborate with the immediate team, peers, internal partners and CEO staff Executive Assistants
- Follow up on action items on behalf of leaders and provide agendas, notes and meeting follow-up as needed
- Proactively identify opportunities to increase efficiency and improve processes
- Partner with EAs across groups to share best practices and foster cross-functional collaboration
Requirements
- Minimum of 3 years of relevant work experience (listed under Expected Qualifications)
- 8+ years relevant work experience supporting at the SVP or above levels in a complex and dynamic environment (listed under Experience)
- Prior experience handling a wide range of administrative-related tasks, organizing large meetings across time zones and arranging travel
- Demonstrated ability to work with a sense of urgency and under pressure, handling multiple tasks and prioritizing effectively
- Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels
- Demonstrated ability to take initiative, spot problems before they arise, find solutions, and provide timely follow-through on projects
- Highly organized with meticulous attention to detail, adaptability, flexibility, resourcefulness and efficiency
- Self-starter and self-directed; proactively understands executives' needs and addresses gaps and opportunities
- High level of integrity and discretion handling sensitive and confidential information
- Team player comfortable working within an executive assistant team dynamic and with other stakeholders and partners
- Flexibility to accommodate leaders' global travel schedule
- Advanced skills using MS Office applications: Outlook, Word, Excel, PowerPoint and Teams
- Excellent communication skills (written and oral)
- Comfortable taking direction from members of the senior leadership’s support team
- Fluent in English; French and/or Italian a plus
