Assistant Controller – European Operations

PAX sapiens

Assistant Controller managing financial operations for nonprofit organization in Vienna. Supporting accounting, financial reporting, grant compliance, and HR operational support.

Posted 7/8/2026full-timeVienna • 🇦🇹 AustriaMid-LevelSenior💰 €85,000 per yearWebsite

About the role

Key responsibilities & impact

Is responsible for recording and accounting for daily transactions, maintaining required files and other documentation serving as evidence of transactions.
Prepares monthly financial reports for PAX headquarters and internal management reports for the Program Director containing budget to actual expenditure information.
Performs processing of general and administrative expenses allocations, monthly accruals, and recording of adjusting and reclassification journal entries, if necessary.
Maintains filing system for financial systems across budget lines and projects, including but not limited to external grant documentation, vendors, and other financial documents.
Is responsible for month-end adjusting journal entries and monthly bank reconciliation.
Is responsible for cash flow projections, monitors cash flow and request funds from PAX headquarters as needed.
Prepares and analyzes monthly budget to actual variance reports per budget projects, including external funded projects.
Works with the Broomfield Controller to complete year-end closing process and annual inventory.
Prepares and submits reports and filings in compliance with any Austrian government laws.
Assists VP of Finance & Admin on other financial and admin matters.
Ensures the field office’s compliance with PAX headquarters established policies and procedures.
Support the development and maintenance of finance and accounting systems and processes that meet the financial management needs of PAX.
Works with the Program Director and Deputy Director of any programs based in Vienna or with staff based in Vienna to coordinate the budgeting processes in collaboration with the VP of Finance & Admin.
Work in coordination with the VP of Finance & Admin and Operations department to develop a risk management framework.
Is responsible for financial and administrative matters for all grants received : overall point of contact internally and for the external funders; grant deadlines and other routine matters for program staff.
Ensures PAX complies with all terms and conditions of external signed grant agreements, including financial compliance, procurement, and reporting.
Is responsible for high-quality financial reporting to external funders.
Provides financial input into proposals and budgets related to new grants and coordinates the grant budget approval with the VP of Finance & Admin.
Is responsible for financial reporting and proper close out of external grants.
Is responsible for monthly payroll processing.
Oversees the reconciliation of vacation accruals.
Timely follows up on employer tax-related notices.
Supports People and Culture Department with logistics of onboarding (and offboarding) new hires into the Austrian Office.
Is responsible for Austrian residence and work permits for new hires as necessary.
Is responsible for all matters related to the administration of local contracts of operational nature, including office space and facilities.
Is responsible for management of the office environment, including IT inventory, according to PAX standards and Austrian law.
Is responsible for general facilities management and upkeep.
Is responsible to manage contracts for Vienna-based programmes.

Requirements

What you’ll need

Bachelor's degree in finance/accounting or a related field.
Several years of relevant professional experience managing accounting, budget, and financial reporting operations for nonprofit organizations.
Excellent communication, collaboration, and problem-solving skills in a global environment.
Knowledge of Austrian labor laws and payroll processing.
Ability to work well with management, peers, and staff in a constructive and inclusive way.
Open minded and cooperative attitude and accept feedback when problem-solving.
Demonstrated understanding and knowledge of Generally Accepted Accounting Principles (GAAP) and International Financial Reporting Standards (IFRS).
Possess sound judgment along with a high level of integrity, confidentiality, and dependability.
Knowledge and ability to use applicable information technology and systems to meet work needs.
Proficiency in Microsoft Office (Word, Excel, and Outlook) software.
Commitment to PAX’s mission and values.
Fluent in German and English.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account PAX sapiens Website LinkedIn All Job Openings 11 - 50 employees Founded 2020 🤝 Non-profit 🤲 Charity 🌍 Social Impact Non-profit
Charity
Social Impact PAX sapiens is a philanthropic foundation and policy-focused non-profit organization dedicated to preventing predictable global catastrophes by building new systems of collective coordination across the philanthropic, private, and public sectors. The organization runs programs in global pandemic prevention, nuclear risk reduction, drug policy and elimination, and U. S. –China conflict prevention; it convenes dialogues and retreats, funds research and fellows, and partners internationally to catalyze multi-sectoral cooperation and policy solutions. Assistant Controller – European Operations 🔥 4 minutes ago 🏢🏡 Vienna – Hybrid 💵 €85k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior ⛔️ Financial Controller 🗣️🇩🇪 German Required Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Is responsible for recording and accounting for daily transactions, maintaining required files and other documentation serving as evidence of transactions.
Prepares monthly financial reports for PAX headquarters and internal management reports for the Program Director containing budget to actual expenditure information.
Performs processing of general and administrative expenses allocations, monthly accruals, and recording of adjusting and reclassification journal entries, if necessary.
Maintains filing system for financial systems across budget lines and projects, including but not limited to external grant documentation, vendors, and other financial documents.
Is responsible for month-end adjusting journal entries and monthly bank reconciliation.
Is responsible for cash flow projections, monitors cash flow and request funds from PAX headquarters as needed.
Prepares and analyzes monthly budget to actual variance reports per budget projects, including external funded projects.
Works with the Broomfield Controller to complete year-end closing process and annual inventory.
Prepares and submits reports and filings in compliance with any Austrian government laws.
Assists VP of Finance & Admin on other financial and admin matters.
Ensures the field office’s compliance with PAX headquarters established policies and procedures.
Support the development and maintenance of finance and accounting systems and processes that meet the financial management needs of PAX.
Works with the Program Director and Deputy Director of any programs based in Vienna or with staff based in Vienna to coordinate the budgeting processes in collaboration with the VP of Finance & Admin.
Work in coordination with the VP of Finance & Admin and Operations department to develop a risk management framework.
Is responsible for financial and administrative matters for all grants received : overall point of contact internally and for the external funders; grant deadlines and other routine matters for program staff.
Ensures PAX complies with all terms and conditions of external signed grant agreements, including financial compliance, procurement, and reporting.
Is responsible for high-quality financial reporting to external funders.
Provides financial input into proposals and budgets related to new grants and coordinates the grant budget approval with the VP of Finance & Admin.
Is responsible for financial reporting and proper close out of external grants.
Is responsible for monthly payroll processing.
Oversees the reconciliation of vacation accruals.
Timely follows up on employer tax-related notices.
Supports People and Culture Department with logistics of onboarding (and offboarding) new hires into the Austrian Office.
Is responsible for Austrian residence and work permits for new hires as necessary.
Is responsible for all matters related to the administration of local contracts of operational nature, including office space and facilities.
Is responsible for management of the office environment, including IT inventory, according to PAX standards and Austrian law.
Is responsible for general facilities management and upkeep.
Is responsible to manage contracts for Vienna-based programmes. 🎯 Requirements
Bachelor's degree in finance/accounting or a related field.
Several years of relevant professional experience managing accounting, budget, and financial reporting operations for nonprofit organizations.
Excellent communication, collaboration, and problem-solving skills in a global environment.
Knowledge of Austrian labor laws and payroll processing.
Ability to work well with management, peers, and staff in a constructive and inclusive way.
Open minded and cooperative attitude and accept feedback when problem-solving.
Demonstrated understanding and knowledge of Generally Accepted Accounting Principles (GAAP) and International Financial Reporting Standards (IFRS).
Possess sound judgment along with a high level of integrity, confidentiality, and dependability.
Knowledge and ability to use applicable information technology and systems to meet work needs.
Proficiency in Microsoft Office (Word, Excel, and Outlook) software.
Commitment to PAX’s mission and values.
Fluent in German and English. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Project Controller 🕒 June 24 Light for the World 201 - 500 🤲 Charity 🤝 Non-profit 🌍 Social Impact Website LinkedIn All Job Openings Project Controller overseeing financial management of grant-funded projects for Light for the World. Ensuring compliance with donor requirements and providing training to project staff and partners. 🏢🏡 Vienna – Hybrid 💵 €44k - €48k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior ⛔️ Financial Controller Project Controller 🕒 December 31, 2025 Quantum Technologies GmbH 1 - 10 🔧 Hardware 🔬 Science 🤝 B2B Website LinkedIn All Job Openings Project Controller at Quantum Technology Laboratories managing R&D project budgets and costs. Collaborating with project managers and internal teams to optimize financial processes and reporting. 🏢🏡 Vienna – Hybrid 💵 €3.1k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior ⛔️ Financial Controller 🗣️🇩🇪 German Required Controller – Financial Planning & Analysis Manager 🕒 December 5, 2025 Finmatics 51 - 200 ☁️ SaaS 🤖 Artificial Intelligence 💸 Finance Website LinkedIn All Job Openings Controller & FP&A Manager at Finmatics responsible for financial planning, reporting and strategic decision-making. Working in a dynamic FinTech environment with innovative technology in finance. 🏢🏡 Vienna – Hybrid 💵 €60k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior ⛔️ Financial Controller 🗣️🇩🇪 German Required Project Controller 🕒 October 31, 2025 Quantum Technologies GmbH 1 - 10 🔧 Hardware 🔬 Science 🤝 B2B Website LinkedIn All Job Openings Project Controller ensuring financial and operational success of R&D projects at Quantum Technology Laboratories GmbH. Collaborating with project managers and engineers for strategic decision-making. 🏢🏡 Vienna – Hybrid 💵 €3.1k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior ⛔️ Financial Controller 🗣️🇩🇪 German Required View More Financial Controller Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

AccountingBudget ManagementPayroll ProcessingFinancial AnalysisJournal EntriesCash Flow ProjectionsVariance ReportingGrant ManagementMonth-End ReconciliationCompliance Reporting

Soft Skills

Excellent CommunicationCollaborationProblem-SolvingOpen-Minded AttitudeDependability