Bookkeeper

• Administer bi-weekly, semi-monthly, or monthly payrolls for 50–500 employees.
• Validate employee time entries, overtime, bonuses, and deductions before each run.
• Process payroll through systems like ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR.
• Post payroll transactions into QuickBooks, NetSuite, or Xero.
• Reconcile payroll clearing accounts with bank statements.
• Record benefit deductions and employer contributions accurately.
• Prepare and submit payroll taxes at federal, state, and local levels.
• File quarterly/annual forms (941, W-2, 1099, state equivalents).
• Track changes in labor/tax regulations and adjust processes accordingly.
• Reconcile healthcare, retirement, and other benefit contributions with provider invoices.
• Ensure deductions align with employee elections and company policy.
• Respond to payroll inquiries (pay stubs, direct deposit, tax withholding changes) within SLA.
• Assist employees with onboarding payroll setup.
• Generate recurring payroll and headcount reports for HR and finance.
• Support audits with detailed payroll documentation.
• Provide variance analysis of payroll vs. budget.
• Streamline workflows using Excel macros, payroll integrations, or APIs.
• Document payroll SOPs for consistency and compliance.

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