Executive Assistant

Patriot Growth Insurance Services, LLC

Executive Assistant collaborating with C-suite executives in a fast-paced national insurance firm. Driving alignment and managing key initiatives for executive leadership.

Posted 4/16/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $100,000 - $120,000 per yearWebsite

About the role

Key responsibilities & impact

Manage executive calendars, prioritizing time based on business needs and strategic objectives.
Coordinate and support leadership and board meetings, including agendas, materials, and follow-ups to ensure alignment and execution.
Manage executive communications by drafting correspondence, prioritizing requests, and triaging time-sensitive matters.
Track key initiatives, action items, and deadlines, ensuring accountability and timely completion across stakeholders.
Prepare presentations, reports, and materials to support executive decision-making and strategic planning.
Coordinate travel arrangements, itineraries, and logistics, including occasional travel with executives as needed.
Partner with leadership to support execution of strategic initiatives and cross-functional priorities.
Identify opportunities to improve processes, communication, and operational efficiency across teams.

Requirements

What you’ll need

5+ years of experience supporting C-suite executives in a fast-paced, high-growth environment.
Demonstrated experience managing complex calendars, travel, and executive-level meetings, including board interactions.
High School Diploma or GED required; Associate or Bachelors degree in Business or a related field preferred.
Experience in the insurance industry preferred.
Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and ability to learn new systems quickly.
Strong organizational, time management, and problem-solving skills with the ability to manage competing priorities.
Excellent written and verbal communication skills, with a high level of professionalism and discretion.
Proven ability to build relationships, influence outcomes, and maintain confidentiality in a leadership-facing role.

Benefits

Comp & perks

Medical, Dental, and Vision Benefits
Flexible Spending Account (FSA) and Health Savings Account (HSA)
Company paid Short-Term Disability, Long-Term Disability and Group Term Life
Company paid Employee Assistance Program
Paid Parental Leave
Paid holidays
Personalized PTO
401(k) with employer match

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel coordinationexecutive communicationpresentation preparationreport preparationstrategic planningprocess improvementtime managementproblem-solving

Soft Skills

organizational skillscommunication skillsrelationship buildinginfluenceconfidentialityprofessionalismdiscretion

Certifications

High School DiplomaGEDAssociate degreeBachelor's degree