Trade Show Coordinator

Parkhill

Trade Show Coordinator managing planning, logistics, onsite execution, and reporting for Parkhill’s corporate events. Supporting brand visibility and business development at a Southwest architecture and engineering firm.

Posted 8/21/2026full-timeFort Worth • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing corporate trade shows and events, including planning, execution, and post-event reconciliation. Proficient in budget management, stakeholder coordination, and logistics to ensure successful event outcomes.

Highest-signal resume keywords

Event ManagementBudget DevelopmentOnsite Event OperationsStakeholder CoordinationMicrosoft Office Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningBudget MonitoringLogistics CoordinationVendor ManagementExhibit InstallationPost-Event ReconciliationProject ManagementCRM ManagementTimeline ManagementPromotional Material Development

Soft Skills

Organizational SkillsAttention to DetailService-MindedAdaptabilityEffective Communication

Tools & Technologies

Event Management PlatformsProject Management ToolsMicrosoft Office

Industry Keywords

Trade Show ManagementCorporate EventsStakeholder EngagementCost EfficiencyEvent Performance Evaluation

About the role

Key responsibilities & impact

Own day-to-day operational execution while supporting the Trade Show Lead’s overall program direction
Lead trade show planning and coordination, aligning stakeholders on event objectives, staffing, responsibilities, and execution
Manage booth selection, sponsorships, registrations, accommodations, budgets, timelines, and vendor requirements
Coordinate exhibit logistics, including booth configuration, graphics, promotional materials, shipping, storage, freight, and installation/dismantling
Develop and communicate event details, schedules, and logistics to attending staff
Monitor deadlines and future opportunities to maximize visibility, control costs, and support successful event execution
Lead onsite event operations, coordinating staff, vendors, booth setup, logistics, and issue resolution
Oversee exhibit installation and dismantling to ensure an efficient, professional, and brand-consistent presence
Provide onsite support for trade shows, conferences, meetings, and client events as needed
Manage post-event financial reconciliation, reporting, inventory, storage, and shipment of exhibit assets
Partner with internal teams to capture relevant event and business development information in Parkhill’s CRM
Evaluate event performance, stakeholder feedback, and expenditures to identify opportunities for continuous improvement and cost efficiency

Requirements

What you’ll need

Bachelor’s degree in Marketing, Communications, Event Management, or related field, or equivalent experience
3–5 years of progressive experience managing corporate trade shows and events from planning through onsite execution and post-event reconciliation
Ability to manage multiple concurrent events, complex timelines, vendors, stakeholders, budgets, and competing priorities
Experience developing budgets, monitoring expenditures, and identifying cost efficiencies
Proficiency in Microsoft Office
Experience with project management and event management platforms preferred
Strong organizational skills and attention to detail
Ability to balance strategic objectives with operational execution
Service-minded and adaptable
Ability to work effectively with internal teams, external vendors, and event participants
Ability to travel as needed for meetings, events, and trade shows, including occasional evenings and weekends

Benefits

Comp & perks

Hybrid/flexible work schedules
Flexible work environment
Generous PTO
Paid holidays
Specialized training
Continuing education
Professional licensing
Intern development programs
University of Parkhill
Multiple health plan options
FSA for dependent care
HSA contributions
Employer 401k contribution
Employer-paid basic life insurance
Short-term disability coverage
Long-term disability coverage
Performance bonuses
Mental health care
Culture committees
Wellness program
Charitable giving match