Office Specialist

Parkhill

Office Specialist supporting Parkhill, a Southwest architectural and engineering firm, with reception, administration, events, supplies, facilities, and employee onboarding in Oklahoma City.

Posted 8/18/2026full-timeOklahoma City • Oklahoma • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and multitasking abilities while managing office operations, event coordination, and customer service. Proficient in Microsoft Office Suite and office equipment, ensuring a professional and welcoming environment.

Highest-signal resume keywords

Event CoordinationCustomer ServiceMicrosoft Office Suite ProficiencyOrganizational SkillsInterpersonal Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office Equipment ManagementInventory ManagementInvoice SubmissionMeeting LogisticsTravel Reservations

Soft Skills

Strong Interpersonal SkillsProfessional DemeanorAttention to DetailConfidentialityMulti-tasking Abilities

Tools & Technologies

Multi-line Telephone SystemFax MachinesCopiersScannersMail Handling Tools

Certifications & Qualifications

Associate Degree

Industry Keywords

Office ManagementEvent PlanningEmployee FunctionsOffice SuppliesWorkspace Setup

About the role

Key responsibilities & impact

Welcome visitors, announce appointments, and assist with inquiries
Manage office equipment, including fax machines, copiers, scanners, and mail handling tools
Maintain inventory of office supplies, PPE, refreshments, and branded items
Coordinate supply re-ordering with Marketing and Brand Coordinators
Assist in planning and coordinating employee functions, including holiday parties, fundraising events, and recognition programs
Foster office morale by celebrating birthdays, anniversaries, and licensure achievements
Distribute welcome packages, verify I-9 documents, and coordinate workspace setup for new hires
Capture temporary photos of new hires and collaborate with team leaders
Manage proposals, mail distribution, and meeting logistics
Submit invoices and coordinate technology check-in/check-out processes
Schedule building repairs, maintenance, and janitorial services
Manage keycards and conference room calendars
Ensure cleanliness and tidiness in common areas and break rooms
Organize office cleanup events and maintain storage file logs
Operate a multi-line telephone system, direct calls, and record caller information
Support the location leader and help with culture activities when needed
Assist with travel reservations, including flights, car rentals, and hotels
Coordinate and manage bookings and reservations
Plan and coordinate office events
Perform other duties as assigned

Requirements

What you’ll need

Associate degree or at least two years’ related experience/training
Two years’ related experience/training in customer service, event coordination, or administrative roles
Strong interpersonal skills with a professional demeanor
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Proficiency with office equipment
Excellent organizational and multi-tasking abilities
Ability to work independently and maintain attention to detail
Demonstrated ability to maintain confidentiality and professionalism
Basic physical activity, including lifting and carrying office supplies, is required

Benefits

Comp & perks

hybrid/flexible work schedules
flexible work environment
generous PTO
paid holidays
specialized training
continuing education
professional licensing
intern development programs
University of Parkhill
Multiple health plan options
FSA for dependent care
HSA contributions
employer 401k contribution
employer-paid basic life
short/long term disability coverage
performance bonuses
mental health care
culture committees
wellness program
charitable giving match