Project Coordinator

Parkhill

Project Coordinator supporting project documentation and administrative processes for Parkhill, an architectural and engineering firm. Involved in project lifecycle coordination and management of project information.

Posted 6/18/2026full-timeFort Worth • Texas • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Supports Project Managers by coordinating project documentation, workflows and administrative processes throughout the project lifecycle
Reviews and distributes Prime Agreements, Subcontract Agreements, scopes, and schedules to Project Managers, Project Architects, Project Engineers and other team members as needed
Prepares and coordinates project-related correspondence, including transmittals, letters and draft meeting minutes for Project Manager review
Organizes, distributes and tracks bid and proposal documents, including advertisements for bids, addenda and bid responses
Assists with coordination of contract awards and preparation of prime and subcontract amendments or extensions
Receives, reviews and processes incoming construction-phase documentation under the direction of the Project Manager
Coordinates processing of shop drawing submittals, RFIs, change orders and construction change directives; maintains related logs and histories
Reviews Certificates of Payment and coordinates processing with the Project Manager
Prepares and coordinates construction contract completion and closeout documentation
Coordinates submission of required forms and documentation to authorities having jurisdiction (e.g., TAS Reviews, TCEQ)
Maintains organized and up-to-date project information within project databases and document management systems, including coordination and tracking of QA/QC documentation, compliance records, and client feedback survey materials.

Requirements

What you’ll need

High school diploma or equivalent required; Associate degree or administrative certification preferred
Minimum of 2 years of experience in an administrative, project coordination or document control role; AEC experience, preferred
Working knowledge of project documentation processes, contracts, and construction-phase workflows
Proficiency with Microsoft Office Suite; familiar with Adobe Acrobat, Bluebeam, and Deltek Vantagepoint, preferred
Strong organizational and time-management skills with the ability to manage multiple tasks and priorities
Clear written and verbal communication skills and the ability to work independently within a collaborative team environment.

Benefits

Comp & perks

Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.
Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.
Competitive Benefits: Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.
Well-Being: mental health care, culture committees, wellness program, charitable giving match.

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Hard Skills & Tools

project documentation processescontractsconstruction-phase workflowsbid and proposal coordinationshop drawing submittalsRFIschange ordersconstruction change directivesCertificates of Paymentcontract completion and closeout documentation

Soft Skills

organizational skillstime-management skillswritten communication skillsverbal communication skillsability to manage multiple tasksability to work independentlycollaborative team skills

Certifications

high school diplomaAssociate degreeadministrative certification