Proposals and Marketing Coordination Manager

Parkhill

Manager, Proposals & Marketing Coordination at Parkhill overseeing proposal responses and leading a marketing team. Responsible for quality submissions and team management in a fast-paced environment.

Posted 5/13/2026full-timeFrisco • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Lead, mentor, and manage a team of Senior Marketing & Pursuit Coordinators, Marketing & Pursuit Coordinators, and the Proposal Content Manager.
Oversee the end-to-end development of responses to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and interview presentations.
Establish and manage team capacity, including defining workload thresholds.
Reinforce and help operationalize go/no-go decision-making with Business Development and sector leadership.
Refine and enforce a consistent QA/QC process.
Establish and maintain clear escalation paths and decision frameworks for time-sensitive situations.
Provide structure and accountability across proposal and marketing workflows.
Guide and support the team in coordinating marketing and pursuit-related requests.
Partner with the Creative Director to evolve Adobe InDesign proposal and PowerPoint interview templates.
Partner with the Proposal Content Manager to ensure project profiles and case studies are effectively utilized.
Partner with Business Development to develop win strategies, themes, and differentiators.
Coordinate with subcontractors/subconsultants for all necessary materials.
Write and edit proposals directly during peak workloads or high-priority pursuits.
Guide the team’s use of AI-assisted tools to improve proposal efficiency, accuracy, and consistency.

Requirements

What you’ll need

Bachelor’s degree in Marketing, Communications, Business, or related field (or equivalent professional experience).
4–8 years of experience in the A/E/C industry writing proposals and managing RFPs.
Demonstrated experience leading or supervising proposal teams or cross-functional pursuit teams.
Advanced, power-user level proficiency in Adobe InDesign and Microsoft PowerPoint.
Strong visual judgment and understanding of layout, hierarchy, and design principles.
Strong, day-to-day proficiency in Deltek Vantagepoint or similar CRM platforms.
Proven ability to operate effectively in high-volume environments.
Experience improving or refining proposal processes, workflows, or QA/QC systems.
Strong ability to influence across Business Development, sector leadership, and technical teams.
Experience using AI-driven tools for content development or proposal efficiency.
Proficiency in project management/workflow tools (Asana, Workfront, Monday.com).
Highly organized, adaptable, and able to balance multiple priorities.

Benefits

Comp & perks

Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.
Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.
Competitive Benefits: Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.
Well-Being: mental health care, culture committees, wellness program, charitable giving match.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

proposal writingRFP managementQA/QC processescontent developmentproposal processesworkflow improvementvisual judgmentdesign principlesproject management

Soft Skills

leadershipmentoringorganizational skillsinfluencingadaptabilityaccountabilityteam coordinationcommunication