Parkhill

Project Coordinator

Parkhill

full-time

Posted on:

Location Type: Office

Location: Lubbock • Texas • United States

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About the role

  • Supports Project Managers by coordinating project documentation, workflows and administrative processes throughout the project lifecycle
  • Reviews and distributes Prime Agreements, Subcontract Agreements, scopes, and schedules to Project Managers, Project Architects, Project Engineers and other team members as needed
  • Prepares and coordinates project-related correspondence, including transmittals, letters and draft meeting minutes for Project Manager review
  • Organizes, distributes and tracks bid and proposal documents, including advertisements for bids, addenda and bid responses
  • Assists with coordination of contract awards and preparation of prime and subcontract amendments or extensions
  • Receives, reviews and processes incoming construction-phase documentation under the direction of the Project Manager
  • Coordinates processing of shop drawing submittals, RFIs, change orders and construction change directives; maintains related logs and histories
  • Reviews Certificates of Payment and coordinates processing with the Project Manager
  • Prepares and coordinates construction contract completion and closeout documentation
  • Coordinates submission of required forms and documentation to authorities having jurisdiction (e.g., TAS Reviews, TCEQ)
  • Maintains organized and up-to-date project information within project databases and document management systems, including coordination and tracking of QA/QC documentation, compliance records, and client feedback survey materials

Requirements

  • High school diploma or equivalent required; Associate degree or administrative certification preferred
  • Minimum of 2 years of experience in an administrative, project coordination or document control role; AEC experience, preferred
  • Working knowledge of project documentation processes, contracts, and construction-phase workflows
  • Proficiency with Microsoft Office Suite; familiar with Adobe Acrobat, Bluebeam, and Deltek Vantagepoint, preferred
  • Strong organizational and time-management skills with the ability to manage multiple tasks and priorities
  • Clear written and verbal communication skills and the ability to work independently within a collaborative team environment
Benefits
  • hybrid/flexible work schedules
  • flexible work environment
  • generous PTO
  • paid holidays
  • specialized training
  • continuing education
  • professional licensing
  • intern development programs
  • University of Parkhill
  • Multiple health plan options
  • FSA for dependent care
  • HSA contributions
  • employer 401k contribution
  • employer-paid basic life
  • short/long term disability coverage
  • performance bonuses
  • mental health care
  • culture committees
  • wellness program
  • charitable giving match
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project documentation processescontractsconstruction-phase workflowsbid and proposal coordinationshop drawing submittalsRFIschange ordersconstruction change directivesCertificates of PaymentQA/QC documentation
Soft Skills
organizational skillstime-management skillswritten communication skillsverbal communication skillsability to manage multiple tasksability to work independentlycollaborative team skills
Certifications
high school diplomaAssociate degreeadministrative certification