Clinical Trial Coordinator – Finance

Parexel

Clinical Trial Coordinator supporting the lifecycle of clinical research studies at Parexel. Responsible for trial administration, documents, regulatory submissions, and budgeting work.

Posted 7/16/2026full-timeKirkland • 🇨🇦 CanadaJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Clinical Research Management, including document management, regulatory compliance, and budget tracking. Proficient in Good Clinical Practice (GCP) and adept at utilizing clinical trial management systems (CTMS) and MS Excel for effective data management.

Highest-signal resume keywords

Clinical Trial ManagementGood Clinical Practice (GCP)Document ManagementBudget TrackingRegulatory Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Clinical Trial ManagementGood Documentation PracticesBudgetingRegulatory SubmissionsClinical Trial Research Agreements (CTRAs)ETMF Quality ControlMS ExcelClinical IT ApplicationsDocument PreparationSafety Reporting

Soft Skills

Effective CommunicationTime ManagementOrganizational SkillsConflict ManagementCustomer Focus

Tools & Technologies

Clinical Trial Management Systems (CTMS)MS OfficeElectronic Trial Master File (eTMF)

Industry Keywords

Clinical ResearchGlobal Clinical Research GuidelinesInternational Committee on Harmonization (ICH)Ethics Review Committee (ERC)Foreign Corrupt Practices Act (FCPA)

Tech Stack

Tools & technologies

Google Cloud Platform

About the role

Key responsibilities & impact

Supports the Clinical Research Manager (CRM) and other team members through the life cycle of the study from study start up to study closure.
Trial and site administration: Tracking (e.g., essential documents) and reporting (e.g., Safety Reports).
Ensure collation and distribution of study tools and documents.
Update clinical trial databases (CTMS) and trackers.
Clinical supply & non‐clinical supply management, in collaboration with other country roles.
Manage Labeling requirements and coordinate/sign translation change request.
Document management: Prepare documents and correspondence.
Collate, distribute/ship, and archive clinical documents.
Assist with electronic Trial Master File (eTMF) reconciliation.
Updating manuals/documents (e.g., patient diaries, instructions).
Document proper destruction of clinical supplies.
Prepare Investigator trial file binders.
Execute eTMF Quality Control Plan.
Obtain translations of documents.
Regulatory & Site Start Up responsibilities: Provide to and collect from investigators forms/lists for site evaluation/validation, site start‐up and submissions in a timely manner.
Obtain, track and update study insurance certificates.
Support preparation of submission package for Institutional Review Board (IRB) / Ethics Review Committee (ERC) and support regulatory agencies submissions.
Publish study results for Global Clinical Trial Operations (GCTO) and Regulatory Affairs (RA) where required per local legislation.
Budgeting, Agreement and Payments: Collaborate with finance/budgeting representatives for: Development of country and site budgets (including Split site budget).
Tracking and reporting of negotiations.
Maintenance of tracking tools.
Working knowledge of contract development, negotiation, approval, and maintenance (e.g., Clinical Trial Research Agreements (CTRAs)).
Updating and maintenance of contract templates (in cooperation with Legal Department).
Payment calculation and execution (investigators, vendors, grants.
Ensuring compliance with financial procedures.
Monitoring and tracking adherence and disclosures.
Budget closeout.
Obtain and process Foreign Corrupt Practices Act (FCPA) documentation in a timely manner.
Meeting Planning: Organize meetings (create & track study memos/letters/protocols).
Support local investigator meetings (invitations, prepare materials, select venue, support where applicable).
Completes training assigned by Client and/or EP, as necessary, including general training requirements, SOPs, and system and process related training.
Adheres to EP and Client SOPs and processes.

Requirements

What you’ll need

B.A./B.S. (Life Sciences preferred) or equivalent healthcare experience.
Minimum 1-2 years in Clinical Research or relevant healthcare experience.
Good understanding of Global, Country/Regional Clinical Research Guidelines and ability to work within these guidelines.
Hands on knowledge of Good Documentation Practices.
Good IT skills (Use of MS office, use of some clinical IT applications on computer) and ability to adapt to new IT applications. Strong MS Excel skills required.
International Committee on Harmonization (ICH) ‐ Good Clinical Practice (GCP) knowledge appropriate to role.
Effective time management, organizational and interpersonal skills, conflict management.
Effective communication with external customers (e.g., sites and investigators).
High sense of accountability / urgency. Ability to set priorities and handle multiple tasks simultaneously in a changing environment.
Works effectively in a matrix multicultural environment. Ability to establish and maintain culturally sensitive working relationships.
Demonstrates commitment to Customer focus.
Able to work independently.
Proactive attitude to solving problems / proposing solutions.
Positive mindset, growth mindset, capable of working independently with assigned tasks.
Contributes to CTC team knowledge by acting as buddy /mentor and sharing best practices as appropriate/required.

Benefits

Comp & perks

Flexible work arrangements