Vendor Start Up Manager – IRT

Parexel

Vendor Startup Manager at Parexel improving clinical trial processes and vendor management. Engaging with suppliers to ensure timely, quality service delivery for clinical studies.

Posted 7/2/2026full-timeRemote • 🇵🇱 PolandMid-LevelSenior💰 PLN 250,000 - PLN 280,000 per yearWebsite

About the role

Key responsibilities & impact

Reviewing of the vendor and category related specific sections of the protocol, ensure vendor expertise is leveraged when refining specifications towards Final Protocol
Contributing to development of Study Specification Worksheet (SSW) to facilitate bid process and selection of Vendors
Quote/Proposal review in collaboration with procurement (and vendor)
If required, support contract negotiations
Vendor budget review of final quotes
Accountable for Vendor cost control, budget review, invoice reconciliation and PO close-out
Supports program overview by providing study demands to VCE
Ensures all submission documents are provided by vendor, as required, to countries participating in a study
Works closely with trial and monitoring teams to understand site requirements for study participation
Ensures changes to country and site plans are consistently shared with vendors and VCE for start-up, resupply and close out
Supports amendment of vendor contracts with Procurement team
Optimizing a frontloaded and timely study start-up process in support of a timely site readiness
Vendor service excellence at study level, ensures vendors meet quality and service level standards in their service delivery for the trial
Acts as escalation point for vendor-related query management
Pro-actively creates and maintains vendor related risk maps with contingency plan for documentation
Follow-up with countries and Hubs for their vendor-related risks and issues
Document issues identified with vendor oversight / performance in sponsor’s internal tool and implements and monitors corrective actions
Escalates issue if required to the Vendor Category Expert VCE
Drive root cause analysis of supplier performance issues and look for trending
Supports the implementation of standards, templates, tools, and processes for vendors for defined categories in collaboration with the VCE
Using Unified Vendor Portal (UVP) to manage vendor service delivery
Supports practice leaders in improvement projects and learning loops
Collaborate across the sponsor’s departments to provide data for vendor qualification efforts
Review and approve invoices against activity
In partnership with the vendor, develop site and monitor training material, and attend/support training if needed

Requirements

What you’ll need

Advanced degree in science or business with equivalent experience
3+ years working experience and excellent knowledge of the clinical operation processes and vendor management
Experience designing IRT Systems
Experience in UAT
Excellent knowledge of GxP and ICH regulations
Expert knowledge of clinical trial design and mapping to supplier requirements
Experience working with and Managing Patient Recruitment and Retention vendors/services
Demonstrated leadership with supplier relationship management and/or expert knowledge of specific service areas
Demonstrated partnering across divisions with internal and external stakeholders
Demonstrated root cause analysis, problem solving, and solution generation skills
Knowledge of key deliverables that impact green light milestones and vendor readiness
Experience in outsourcing, contracting, sourcing of clinical services with IRT Vendors
Specific category expertise – ideally experience of global equipment supply and/or radiation, but this is not a necessity

Benefits

Comp & perks

Premium salary
Attractive benefits
Medical care plan: Health, Dental & Vision
Life Assurance
Excellent work environment
Culture of teamwork and collaboration
People who motivate and face challenges together
Innovative technology
Excellent training

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Clinical Operation ProcessesIRT Systems DesignUATBudget ReviewInvoice ReconciliationContract NegotiationVendor Cost ControlStudy Specification DevelopmentRisk ManagementService Level Standards

Soft Skills

LeadershipProblem SolvingCollaborationStakeholder EngagementCommunication

Certifications

Advanced Degree in Science or Business