Administrative Business Partner – ShipOS

Palantir Technologies

Administrative Business Partner managing calendars and travel arrangements for Palantir leaders. Supporting busy executives in a dynamic, innovative environment to enhance productivity.

Posted 6/18/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $28 - $47 per hourWebsite

About the role

Key responsibilities & impact

Own calendar management and deconfliction across multiple workstream leads — onsites, supplier visits, internal syncs, and Navy stakeholder meetings
Schedule and track supplier engagements end-to-end: who's rolling on and off, when they're available, and which team member is covering each slot
Drive the weekly update process — gather inputs from leads, write the narrative, make it look sharp, and distribute to the broader team
Chase follow-ups and action items so leads don't have to
Manage onboarding logistics: track hard badge and laptop requests and follow up on access issues until they're resolved
Book domestic travel arrangements and process expense reports
Help plan and support team events and external gatherings
Work autonomously and in close collaboration with teammates, government counterparts, and external partners.
Manage team calendars, prioritizing conflicting meeting requests, navigating team travel and out of office restrictions
Arrange business and other travel itineraries for core team events and members (includes coordinating team travel, tracking who is going onsite, calendaring, conference room bookings)
Support in-office customer visits and any on-site customer events (includes reserving of conference rooms, catering requests, badging, communications, scheduling, and more)
Support external event planning and coordination
Maintain records of business and personal transactions and submit expense reports for key team members
Handle various matters with discretion and diplomacy (making reservations, running errands, scheduling appointments, completing paperwork, property upkeep, communicating with vendors, etc.)
On & off-boarding new joiners

Requirements

What you’ll need

Previous administrative, operations, or coordination experience.
Excellent digital literacy, including proficiency with Microsoft products (Outlook, Excel, Word, PowerPoint, Teams).
Strong written communication skills.
U.S. citizenship required (program operates in classified and government-sensitive environments).

Benefits

Comp & perks

Employees (and their eligible dependents) can enroll in medical, dental, and vision insurance as well as voluntary life insurance
Employees are automatically covered by Palantir’s basic life, AD&D and disability insurance
Commuter benefits
Take what you need paid time off, not accrual based
2 weeks paid time off built into the end of each year (subject to team and business needs)
10 paid holidays throughout the calendar year
Supportive leave of absence program including time off for military service and medical events
Paid leave for new parents and subsidized back-up care for all parents
Fertility and family building benefits including but not limited to adoption, surrogacy, and preservation
Stipend to help with expenses that come with a new child
Employees can enroll in Palantir’s 401k plan

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementschedulingevent planningexpense reportinglogistics managementtravel arrangementsrecord maintenancedigital literacyMicrosoft OutlookMicrosoft Excel

Soft Skills

communicationorganizationcollaborationdiscretiondiplomacyautonomyattention to detailfollow-upproblem-solvingtime management