Administrative Specialist

ONEOK

Administrative Specialist providing support for operations at ONEOK in Calumet, OK. Responsible for administrative tasks, reporting, invoice processing, and compliance coordination.

Posted 6/24/2026full-timeCalumet • Oklahoma • 🇺🇸 United StatesJunior💰 $51,000 - $77,000 per yearWebsite

About the role

Key responsibilities & impact

provide administrative support for operations, plant, and field activities
responsible for preparing reports, processing invoices, coding invoices, record management and assisting with projects
research, compile, and prepare reports or correspondence related to operational, financial, or compliance activities
process invoices for applicable cost centers, update vendor profiles, generate and complete material requisitions, generate and close project AFEs and track costs, to meet GAAP and SOX guidelines
administer processes for vehicle procurement/registration and Request for Service (RFS) coordination
update and maintain logs, trackers, and databases for compliance, training, and operational data
coordinate travel arrangements for leaders and employees
assist with the preparation and coordination of meetings, training sessions, and safety events
access, retrieve, and maintain information using various systems, including customizing dashboards and templates for reporting purposes

Requirements

What you’ll need

1 - 2 years related work experience
experience in use and function of office equipment applicable to position including but not limited to: Computers, Calculators, Keyboards, Two-way radios, Facsimile machine, Document scanners
experience and training related to: Spreadsheet and text software such as Excel, Access database, and Word, Transmission pipeline system operations and related procedures, AFE’s, completion reports, and related procedures, developing and maintaining file systems, budget processes/procedures, classification of accounts, ONE Call procedures
experience interpreting, compiling, composing, revising, and/or preparing information such as correspondence and reports; policies and procedures; contracts and agreements; and job orders and completion reports

Benefits

Comp & perks

comprehensive health benefits
6% 401(k) match plus 4 quarterly contributions through the company’s profit sharing
$100,000 in life insurance
annual bonuses for all employees
a minimum of three weeks of paid time off

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

report preparationinvoice processingrecord managementcost trackingGAAP complianceSOX compliancedata managementfile system developmentbudget processescorrespondence preparation

Soft Skills

administrative supportorganizational skillscommunication skillscoordination skillsresearch skillsattention to detailproblem-solving skillstime managementteam collaborationcustomer service