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Personal Assistant
NZ Transport Agency Waka KotahiPersonal Assistant managing diaries and travel for senior leaders at NZ Transport Agency. Collaborating across teams and ensuring smooth business processes while providing exceptional service.
About the role
Key responsibilities & impact- Cultivate vital connections across the NZ Transport Agency – Waka Kotahi
- Manage complex diaries and inboxes
- Coordinate meetings and travel
- Prepare documents and presentations
- Support stakeholder engagement activities
- Help ensure key business processes run smoothly
- Build strong relationships and provide exceptional service
Requirements
What you’ll need- Proven experience in a senior administration, executive assistant or personal assistant role
- Strong diary and inbox management experience supporting senior leaders
- Excellent planning, organisation and prioritisation skills
- The ability to work under pressure while maintaining accuracy and attention to detail
- Outstanding communication and relationship management skills
- Experience preparing high-quality documents, presentations and reports
- Advanced Microsoft Office skills
- A continuous improvement mindset and a willingness to identify better ways of working
- Professional judgement, discretion and tact when handling confidential information
- Strong collaboration skills and the ability to build effective working relationships across a large organisation
- Knowledge of, or a willingness to gain an understanding of Te Ao Māori and promote tikanga and Te Reo Māori
- Knowledge of, or a willingness to gain an appreciation of te Tiriti o Waitangi (the Treaty of Waitangi) as it applies in the public sector.
Benefits
Comp & perks- Five weeks annual leave
- Flexible and hybrid working arrangements
- Income Protection and Critical Illness Insurance for permanent employees
- A supportive and inclusive culture focused on wellbeing and development
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Diary ManagementDocument PreparationPresentation PreparationReport PreparationPlanningOrganisationPrioritisationAttention to DetailContinuous Improvement MindsetConfidential Information Handling
Soft Skills
CommunicationCollaborationRelationship BuildingProfessional JudgementDiscretion