Notitia

Student Records Compliance and ESOS Coordinator

Notitia

full-time

Posted on:

Location Type: Office

Location: Surry Hills • Australia

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Job Level

Entry Level

About the role

  • Coordinate and oversee all ESOS compliance activities, including Confirmation of Enrolment (CoE) monitoring, visa status, online load management, and PRISMS updates
  • Manage changes of student details, CoE extensions, deferrals, suspensions, leave of absence, and withdrawals in PRISMS and Banner
  • Conduct regular ESOS and HESA audits to ensure compliance with the National Code 2018, Higher Education Standards Framework, and TGE internal policies
  • Investigate and resolve compliance anomalies, addressing systemic issues with the Senior Academic Administration Manager
  • Ensure timely and accurate action of PRISMS alerts and regulatory reporting requirements
  • Perform quality control checks to ensure the integrity, accuracy, and completeness of student records
  • Provide support for other Academic Administration staff during peak periods

Requirements

  • Minimum 2-3 years’ experience within an administration or compliance role in an education environment
  • Strong organisational, communication, and teamwork skills with attention to detail and service quality
  • Demonstrated ability to learn quickly and apply new systems, tools, and processes
  • Experience supporting projects, administration, or process improvement activities
  • Problem-solving mindset with a proactive approach to identifying and implementing improvements
  • Comfortable working with data, technology, and digital platforms to support efficient workflows
  • Committed to delivering excellent service and contributing to a culture of continuous improvement
  • Qualifications or training in project, process, or change management (e.g. PRINCE2, Lean Six Sigma, Prosci) highly desirable
Benefits
  • Study free in a course/degree related to your position
  • B Corp certified university – values driven, and purpose led
  • Access to internal opportunities - Be supported to learn, grow and move across the organisation
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
ESOS complianceHESA auditsPRISMSBannerdata managementregulatory reportingquality controlprocess improvement
Soft Skills
organisational skillscommunication skillsteamworkattention to detailservice qualityproblem-solvingproactive approachcommitment to serviceadaptability
Certifications
PRINCE2Lean Six SigmaProsci