Administrative Assistant

NFP, an Aon company

. Act as gatekeeper to multiple Executives, understanding priorities in the organization and providing high level administrative support.

Posted 4/21/2026full-timeAustin • Texas • 🇺🇸 United StatesMid-LevelSenior💰 $42,000 - $72,000 per yearWebsite

About the role

Key responsibilities & impact

Act as gatekeeper to multiple Executives, understanding priorities in the organization and providing high level administrative support.
Schedule and manage calendars for multiple executives.
Schedule internal and external meetings and coordinate logistics for meetings/lunches (reserve and set up conference rooms, order catering, prepare meeting agenda, A/V technology as needed).
Arrange corporate travel by developing itineraries and agendas, booking transportation, and arranging lodging and meeting accommodations.
Process invoices and expense reports, reviewing for accuracy and submitting for approval.
Track, order and organize department equipment and supplies.
Handle personal matters as necessary.
Provide a bridge for smooth, accurate communication between the Executives and internal departments; demonstrating leadership to maintain credibility, trust, and support.
Actively participate with the Administrative support team on a variety of activities associated with NFP Austin.

Requirements

What you’ll need

At least five years' experience as an Executive Assistant supporting one or more Executives, preferably in Financial Services or Insurance.
College degree or equivalent industry related experience preferred.
Proficiency with Microsoft office products including Word, Excel, Outlook and PowerPoint.
Strong organizational skills and ability to prioritize tasks.
Strong problem-solving and time management skills.
Thorough attention to detail.
Ability to maintain strict confidentiality when appropriate.
Proven ability to work individually or collaboratively as part of a team.
Experience with Concur a plus.

Benefits

Comp & perks

competitive salary
PTO & paid holidays
401(k) with match
exclusive discount programs
health & wellness programs

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementmeeting coordinationtravel arrangementinvoice processingexpense report managementMicrosoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointConcur

Soft Skills

organizational skillsproblem-solvingtime managementattention to detailconfidentialityteam collaborationleadershipcommunication

Certifications

college degree