TA Operations and Systems Specialist

Nava

Talent Acquisition Operations & Systems Specialist supporting recruiting systems operations and workflow governance at Nava. Focus on scalable recruiting processes and data integrity within Greenhouse.

Posted 6/1/2026full-timeRemote • Alabama, Arizona, California, Colorado, Connecticut, District of Columbia, Florida, Illinois, Louisiana, Maine, Maryland, Massachusetts, Minnesota, Missouri, Montana, Nevada, New Jersey, New York, North Carolina, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, Tennessee, Texas, Utah, Virginia, Washington, Wisconsin • 🇺🇸 United StatesMid-LevelSenior💰 $110,000 - $120,000 per yearWebsite

About the role

Key responsibilities & impact

Support and maintain recruiting workflows and operational processes within Greenhouse ATS
Manage requisition structure, opening setup, pipeline integrity, and workflow hygiene across Talent Acquisition
Partner with TA leadership to improve recruiting operations, candidate movement workflows, and pipeline health visibility
Help identify, troubleshoot, and resolve workflow gaps, operational bottlenecks, and reporting inconsistencies
Build, maintain, and validate TA dashboards, reports, and operational metrics
Support recruiter attribution tracking, SLA reporting, pipeline health reporting, and recruiting analytics
Audit recruiting data to ensure reporting accuracy and operational integrity across systems
Help maintain alignment across Greenhouse, Jira, and TA reporting workflows
Create and maintain SOPs, workflow documentation, operational guidance, and reporting standards
Support operational audits and recruiting process governance initiatives
Monitor recruiting operational health and proactively identify opportunities for process improvement
Partner closely with Talent Acquisition, Staffing, People Operations, and Hiring Teams to support operational consistency
Assist with operational rollout of new recruiting workflows, reporting structures, and process improvements
Support change management and operational scaling efforts as TA continues to evolve

Requirements

What you’ll need

Recruiting Operations, Talent Operations, HR Operations, Talent Systems, or related operational experience in fast-paced or scaling environments
Experience supporting recruiting workflows and ATS operations within Greenhouse and similar ATS platforms
Experience building, auditing, or supporting recruiting reports, dashboards, or operational metrics
Experience identifying workflow gaps and improving operational processes
Strong systems-thinking and operational problem-solving skills
Strong analytical and organizational skills with high attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities and operational initiatives simultaneously
Experience partnering cross-functionally with Recruiting, People Operations, Operations teams, or business stakeholders
4+ years of experience in Talent Acquisition Operations, Recruiting Operations, Talent Systems, HR Operations, or related operational roles
Bachelor’s degree or equivalent combination of professional experience and training.

Benefits

Comp & perks

Health coverage — comprehensive medical, dental, and vision plans to support your overall health needs
Insurance coverage — Nava provides disability, life, and accidental death insurance at no cost
Time off — vacation, holidays (including Juneteenth), and floating holidays to rest and recharge
Company holidays — enjoy 12 paid federal holidays each year on top of your regular PTO
Annual bonus — when Nava meets its goals, eligible employees receive a performance-based annual bonus
Parental leave — paid time off for new parents, plus weekly meals delivered to your home
Wellness program — full platform offering physical, mental, & emotional health resources & support tools
Virtual care — see doctors online with no copay through UnitedHealthcare’s virtual visit program
Sabbatical leave — earn extended unpaid leave after continuous service for personal growth or rest
401(k) match — Nava matches 4% of your salary to support your retirement savings plan
Flexible work — remote-first environment with flexibility built around your schedule and responsibilities
Home office setup — company laptop & setup assistance provided via Staples for remote work needs
Utility support — monthly reimbursement to help offset eligible home office utility expenses
Learning opportunities — internal training programs and resources to help grow your professional skills
Development opportunities — LinkedIn Learning access & an annual allowance for courses, tuition, & certs
Referral bonus — get rewarded when you refer great people who join the Nava team
Commuter benefits — pre-tax commuter programs to support in-office travel when applicable
Supportive culture — A collaborative and remote-friendly team environment where people genuinely care

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Greenhouse ATSrecruiting workflowsoperational metricsrecruiting reportsdashboard buildingworkflow auditingSLA reportingrecruiting analyticsdata auditingprocess improvement

Soft Skills

systems-thinkingoperational problem-solvinganalytical skillsorganizational skillsattention to detailwritten communicationverbal communicationmulti-priority managementcross-functional collaborationchange management