Program Operations Coordinator

National Marine Sanctuary Foundation

Program Operations Coordinator supporting the operational needs of conservation and education programs at the National Marine Sanctuary Foundation in Maryland. Collaborating across departments and providing administrative support.

Posted 7/1/2026full-timeSilver Spring • Maryland • 🇺🇸 United StatesJunior💰 $58,000 - $63,000 per yearWebsite

About the role

Key responsibilities & impact

Support the operational planning, establishment, execution, and evaluation of multifaceted programs
Provide administrative and operational support for federally and privately funded programs
Work closely across departments and with partners to provide customer service for staff and partners
Maintain compliant inbound and outbound grant, contract, and award files
Draft outgoing contracts, grants, and amendments through the Foundation's online system
Coordinate travel requests related to assigned projects
Process applications for grant and contract RFPs, liaise with applicants
Prepare and distribute monthly summaries of awards and grant projects
Support purchasing and invoicing needs
Regular attendance is required

Requirements

What you’ll need

1-5 years of experience
Excellent at providing quality customer service
Highly organized, with the ability to prioritize work, meet deadlines, and produce quality results with attention to detail
Excellent verbal and written communication
Experienced using office productivity programs, including Microsoft Office Suite and Asana (or a quick learner on similar platforms)
Capable and adept with virtual meeting platforms such as Microsoft Teams or other platforms
A self-starter who will suggest process improvements
A flexible team member with an ability to prioritize multiple projects

Benefits

Comp & perks

Health benefits: medical (with an FSA option), dental, and vision
Foundation paid Life and Disability Insurance
403(b) retirement plan with employer contributions after one year of service
Commuter benefits
Generous leave policy, plus paid time off between December 25 and January 1 and 12 paid holidays

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Program PlanningGrant ProcessingContract DraftingInvoicingTravel Coordination

Soft Skills

Organizational SkillsAttention to DetailVerbal CommunicationWritten CommunicationTeam Collaboration