NARST

Senior Project Coordinator

NARST

full-time

Posted on:

Location Type: Remote

Location: Virginia • United States

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Salary

💰 $60,000 - $68,000 per year

Job Level

Senior

About the role

  • Provide administrative and operational support for the JSHS and ExploraVision competitions.
  • Support the execution of day-to-day program activities to ensure timelines and deliverables are met.
  • Maintain organized and up-to-date program documentation, files, and records.
  • Respond to participant and stakeholder inquiries in a timely, professional manner; escalate complex issues as needed.
  • Process administrative documentation, including W-9s, invoices, travel vouchers, and payment requests, in accordance with organizational procedures.
  • Support tracking of program expenses and maintain accurate records for reporting and internal review.
  • Prepare and organize documentation to support accounts payable processing.
  • Maintain and update program databases and participant records to ensure accuracy and completeness.
  • Manage registration systems, monitor data quality, and resolve discrepancies in coordination with project managers.
  • Track stakeholder and participant data to support program metrics, reporting, and analysis.
  • Assist in preparing sponsor and internal reports by compiling and organizing program data.
  • Coordinate the processing and distribution of student awards and scholarships.
  • Support the ordering, tracking, and shipment of program materials and supplies to regional and national sites.
  • Assist in the planning and on-site execution of national competition events.
  • Coordinate routine communications with program participants, volunteers, and stakeholders.
  • Support updates to program websites, databases, and online platforms.
  • Collaborate with marketing staff to provide program updates and content as needed.
  • Assist Project Managers with special projects and program initiatives.
  • Identify operational challenges and communicate recommendations for resolution to project managers.

Requirements

  • Strong organizational and coordination skills with exceptional attention to detail.
  • Proficiency in Microsoft Excel, including maintaining tracking tools, organizing datasets, and using formulas (e.g., lookups, pivot tables) to support program operations.
  • Strong proficiency in Microsoft Word, including preparing professional correspondence, reports, and forms.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced, deadline-driven environment.
  • Strong problem-solving skills with the ability to identify issues and escalate or recommend solutions appropriately.
  • Ability to work independently while maintaining alignment with team priorities and guidance.
  • Strong written and verbal communication skills.
  • Ability to maintain accuracy while managing large volumes of data and documentation.
  • Demonstrated ability to follow processes while identifying opportunities for improved efficiency.
Benefits
  • Unlimited vacation
  • Remote work environment
  • Comprehensive health, dental, and vision insurance
  • Sick leave
  • Paid parental leave
  • A retirement plan with a generous employer match
  • Professional development
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Microsoft ExcelMicrosoft Worddata trackingdata organizationreport preparationaccounts payable processingprogram documentationadministrative documentationdatabase managementprogram metrics
Soft Skills
organizational skillscoordination skillsattention to detailproblem-solving skillscommunication skillsindependencetime managementability to meet deadlinesadaptabilityefficiency improvement