NANA

Legal Assistant / Paralegal

NANA

full-time

Posted on:

Location Type: Hybrid

Location: Anchorage • Alaska • United States

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About the role

  • Provide high-quality paralegal, legal administrative, and corporate records support to NANA Regional Corporation (NRC) and designated subsidiaries.
  • Maintain complete, accurate, and auditable corporate records for NRC and designated subsidiaries (minute books, resolutions, consents, officer/director rosters).
  • Manage the corporate records system (organization, storage, retrieval; physical and electronic), applying approved naming conventions and retention schedules.
  • Prepare the NRC proxy statement and support other Annual Meeting activities, including Board election logistics and compliance requirements.
  • Coordinate Board and committee meeting materials with the Board Support Team; create/compile agendas, exhibits, and packets; ensure timely distribution via Director’s Desk (or successor board portal).
  • Attend NRC Board meetings as requested; perform roll call; draft and route minutes; finalize and upload resolutions and minutes to the board portal.
  • Oversee archive processes for corporate records; coordinate off ‑ site storage and retrieval as needed.
  • Maintain and oversee legal department outside counsel spreadsheet (Code law firm invoices for attorney’s approval and maintain a fiscal year spreadsheet of law firm expenses).
  • Prepare and file required corporate/entity filings for NRC; assist subsidiaries with filings upon request.
  • Prepare, submit, and track state filings (e.g., biennial reports, business licenses/renewals, trade names, trademarks) ensuring accuracy and on ‑ time completion.
  • Maintain compliance calendars and reminders; proactively resolve filing discrepancies.
  • Implement and monitor legal holds; coordinate preservation, collection, review, and production of documents (paper and electronic).
  • Organize discovery responses (collect, review, stamp, index); maintain privilege logs and production logs.
  • Support internal investigations, fact development, and matter tracking in collaboration with internal stakeholders and outside counsel.
  • Coordinate document execution, notarization, and delivery for transactions; assemble closing sets and electronic closing books.
  • Track signature packets and diligence materials; ensure version control and secure transmission.
  • Conduct targeted Alaska statutory and regulatory research; summarize findings and recommend next steps.
  • Draft correspondence, memoranda, checklists, templates, and standard forms.
  • Proofread and format legal documents to NRC standards.

Requirements

  • Associate degree (A.A./A.S.) required; Bachelor’s degree preferred.
  • Paralegal Certificate (ABA ‑ approved program strongly preferred).
  • 5+ years of progressively responsible paralegal and/or legal administrative experience in a corporate legal department or law firm.
  • Advanced proficiency with Microsoft 365 (Word, Excel, Outlook, PowerPoint) and strong typing/proofreading accuracy.
  • Demonstrated ability to manage confidential information with discretion, meet deadlines, and prioritize across multiple matters in a fast ‑ paced environment.
  • Experience organizing both electronic and paper files; strong database/data hygiene skills.
  • Strong written and verbal communication, attention to detail, and client ‑ service orientation.
Benefits
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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
paralegal supportcorporate records managementdocument executionlegal researchfiling compliancediscovery response organizationminute draftinglegal document proofreadingdata hygieneversion control
Soft Skills
attention to detailclient-service orientationdiscretiondeadline managementprioritizationwritten communicationverbal communicationorganizational skillscollaborationfact development
Certifications
Associate degreeBachelor’s degreeParalegal Certificate