Project Coordinator – Infrastructure Engineering Consultant

Moffatt & Nichol

. General team support: Document proofreading and editing .

Posted 5/20/2026full-timeRaleigh • 🇺🇸 United StatesMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

General team support: Document proofreading and editing
Compile, create, revise, format and edit documents using Microsoft Office Products.
QC check data, tables, formulas and formats within spreadsheets for accuracy.
Organize and support regular technical meetings, assist in note taking
Ability to identify and recognize when assistance would benefit the team; be proactive
Training Project Assistants
Pursuit Support: BST10 Smart Client: Setup Opportunity with assistance from Project Director (PD), Project Manager (PM) and/or Project Administrator (PA)
Setup Pursuit Numbers
Submit contracts for review
Develop draft teaming agreements as directed by PM for legal review
Developing and updating project plates for marketing
Writing and updating resumes for specific pursuits
Assist PM maintaining JV agreements and preparing modifications throughout project or contract
Project Setup: BST10 Smart Client Setup Project number in BST with assistance from PD, PM, Project Financial Analyst (PFA) and/or PA
Setup budget worksheets with assistance from PD, PM, PFA and/or PA
Develop resource plans with assistance from PD, PM, PFA and/or PA
Maintain on-call contract sheet, maintain costing sheets with correct rates for team to use for cost estimates, track overall contract budget.
For each project, setup vendors and subcontractors by organizing, obtaining and submitting the following:
For vendors: Obtain fee proposal
Assist PM in obtaining new vendors/subcontractor W9s
For subcontractors: Obtain certificates of insurance
Obtain fee proposal
Assist in assembling subcontractor contract and obtain necessary signatures
Assist PM in obtaining new vendors/subcontractor W9s
Project execution support: Organize and set up project meetings
Maintain electronic files (Q drive folders)
Prepare meeting notes and distribute
Prepare transmittals
Assist PM in the review of subcontractor invoices, review of the prebills, preparing progress reports, both financially and project related
Online delivery of large project files via Newforma system
Assistance with QMS items: project folder set-up and maintenance, preparation of Project Plans and Project Quality Plans
Communications with Project Team (Client, subconsultants, etc.) – Following up with Clients
Project Closure Assist PM with project closure report and closure activities
Coordinate and archive closed projects and files according to procedure
Bid Support Assist PMs as needed with creation of bid documents utilizing M&N & client templates, advertisement, distribution of Addenda and project documents to bidders, pre-bid meeting room set up & recording of bids
Construction Support Receive and process construction RFIs and submittals, work with PM to collect input, edit and issue responses, update status log, and archive final documentation.
Work with PM & IT to set up new projects in Newforma
Set up new projects in Newforma
Closeout Documentation and Archiving: Request, receive and file closeout documents from Contractors throughout the project to ensure submittal compliance
Organize and assemble project documents for turnover to the client at the end of the project
Prepare and assemble client specific final project closeout reports
Coordinate and archive closed projects and files according to procedure
Other duties: Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

What you’ll need

Bachelor’s Degree in a related field or relevant experience; required
5-10 years of experience in Project Administration; required
Experience working in Engineering or Construction Services; preferred
Experience with A/E contract and terms; required
Excellent communication skills and able to meet deadlines in a dynamic environment with multiple project responsibilities
Self-motivated, highly organized, positive, and takes pride in work and being an integral part of a committed team
Microsoft Office Professional skills with intermediate proficiency in Word, Excel and PowerPoint
Proficiency with Adobe Acrobat Professional, Bluebeam, Newforma, Microsoft Windows, Explorer, Teams and Zoom
Experience with BST or similar ERP
All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171
Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire

Benefits

Comp & perks

Enjoy low-cost employee healthcare with our company-paid high-deductible medical, dental, and vision plans
Family coverage is available
Low-deductible plan available
Generous HSA match to help manage healthcare expenses
Stay energized with our amazing Wellness Program (with financial incentives) to keep you healthy and fit
Features include: monthly one-on-one sessions with nutritionists, access to a Healthwise Pharmacist, mindfulness apps like The Calm and BetterHelp, and more
Free and confidential Employee Assistance Programs for counseling and support
Generous Paid time off (15 to 25 days based on experience level), Paid Holidays (7), and a floating holiday
401(k) match to help you reach your financial goals
Excellent Life Insurance coverage, fully paid by the company
You may also have the option to further your education with our comprehensive Tuition Reimbursement Program
Plus, there are plenty of training opportunities, a Leadership Development Program, a formal Mentoring program, an active YP (Young Professionals) group, and so much more
And because we care about all members of your family, we offer Pet Insurance to look after your furry friends

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

document proofreadingdocument editingdata quality checkbudget worksheetsresource planssubcontractor contract assemblyproject closeout documentationbid document creationproject quality plansA/E contract experience

Soft Skills

excellent communicationself-motivatedhighly organizedproactiveteam collaborationdeadline managementpositive attitudenote takingclient follow-upintegral team member

Certifications

Bachelor’s DegreeNIST 800-171 compliance