Project Administrator – Mid Level

Moffatt & Nichol

Project Administrator supporting engineering projects at Moffatt & Nichol headquartered in the U.S. Managing operational and administrative support through project execution and closure.

Posted 4/25/2026full-timeHonolulu • Hawaii • 🇺🇸 United StatesMid-LevelSenior💰 $85,000 - $115,000 per yearWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Support project managers in executing operational and administrative tasks.
Compile, create, revise, format and edit documents using Microsoft Office Products.
QC check data, tables, formulas and formats within spreadsheets for accuracy.
Organize and support regular technical meetings, assist in note taking.
Train Project Assistants.
Setup project opportunities and numbers.
Submit contracts for review and develop draft teaming agreements.
Maintain on-call contract and costing sheets with correct rates for team.
Prepare meeting notes, transmittals, and invoces.
Assist with project closure reports and documentation.

Requirements

What you’ll need

Bachelor’s Degree in a related field or relevant experience
5 to 10 years of experience in Project Administration
5+ years of experience working in Engineering or Construction Services
Experience with A/E contract and terms
Excellent communication skills and able to meet deadlines in a dynamic environment with multiple project responsibilities
Self-motivated, highly organized, positive, and takes pride in work and being an integral part of a committed team
Microsoft Office Professional skills with intermediate proficiency in Word, Excel and PowerPoint
Proficiency with Adobe Acrobat Professional, Bluebeam, Newforma, Microsoft Windows, Explorer, Teams and Zoom
Experience with BST or similar ERP

Benefits

Comp & perks

Enjoy low-cost employee healthcare with our company-paid high-deductible medical, dental, and vision plans
Family coverage is available
Low-deductible plan available
Generous HSA match to help manage healthcare expenses
Stay energized with our amazing Wellness Program (with financial incentives) to keep you healthy and fit
Free and confidential Employee Assistance Programs for counseling and support
Generous Paid time off (15 to 25 days based on experience level)
Paid Holidays (7), and a floating holiday
401(k) match to help you reach your financial goals
Excellent Life Insurance coverage, fully paid by the company
Tuition Reimbursement Program
Training opportunities, a Leadership Development Program, a formal Mentoring program, an active YP (Young Professionals) group, and more
Pet Insurance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project administrationdata quality controldocument formattingcontract reviewdrafting agreementsmeeting documentationproject closure reporting

Soft Skills

communicationorganizationself-motivationteamworkdeadline management

Certifications

Bachelor’s Degree