MITER Brands

Retail Office Manager

MITER Brands

full-time

Posted on:

Location Type: Office

Location: West Palm Beach • Florida • 🇺🇸 United States

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Salary

💰 $60,000 per year

Job Level

JuniorMid-Level

Tech Stack

ERP

About the role

  • Serve as point of contact for customers, coordinating with the General Manager and Sales team to best meet the needs of each customer.
  • Back up on answering the phone for customer relations.
  • Calculate weekly sales commission and bonuses and submit to corporate payroll.
  • Process weekly sub-contractor billings and send to HQ for check runs.
  • Prepare year-end 1099s and mail to sub-contractor before deadlines.
  • Provide match of packing slip to invoice, get proper approvals and enter invoices into accounting software.
  • Prepare weekly AP check run request and send to HQ Accounting team for payment processing.
  • Validate customer contracts are fully completed in both CRM and Accounting system.
  • Create customer invoices and process customer payments.
  • Reconcile CRM and Accounting systems AR each week and ensure at month end both systems tie out.
  • Take month end cycle count and make proper inventory adjustments based on actuals, reconcile CRM jobs to Accounting software inventory ensuring all month end inventory is balanced and fully reconciled.
  • Weekly reconciliation of bank account and resolve any open balances within reasonable timeline.
  • Make journal entries to account for bank fees, finances fees, Marketing accruals, AP accruals and bonus accruals.
  • Work with HQ Accounting team on questions related to monthly reconciliations performed by HQ Accounting team.
  • Prepare snapshot to send to leadership each month end as well as preparing all CRM reports that need to be provided with financial package.
  • Participate in month end close ensuring all deadlines are met.
  • Ensure all compliances and internal controls are always being followed.
  • Train employees on how to use company systems including UltiPro, CRM system and various other systems as needed.
  • Support General Manager by coordinating meetings and communications.
  • Sort and distribute mail daily.
  • Coordinate with IT on needs for computers and other office equipment.
  • Coordinate special events for office including lunches, training events, holiday party planning, etc.

Requirements

  • 2-4 years of basic accounting skills in AP, AR, Inventory and general accounting (journal entries, system reconciliations)
  • Strong Microsoft Excel including formulas and pivot tables
  • Customer Resource Management system is preferred
  • Experience with Sage or comparable ERP is required
  • Excellent interpersonal skills
  • Team building skills
  • Analytical and problem-solving skills
  • Possess strict confidentiality skills
  • Excellent & effective communication skills
  • Attention to detail and high level of accuracy
  • Possesses the ability to self-manage and adapt to change
Benefits
  • Three comprehensive Medical plan options
  • Prescription
  • Dental
  • Vision
  • Company Paid Life Insurance
  • Voluntary Life Insurance
  • Supplemental Hospital Indemnity, Critical Illness, and Accident Insurance
  • Company-paid Short-Term Disability
  • Company-paid Long-Term Disability
  • Paid time off (PTO), including Vacation, Personal, and paid Holidays
  • 401k retirement plan with company match
  • Employee Assistance Program
  • Teladoc
  • Legal Insurance
  • Identity Theft Protection
  • Pet Insurance
  • Team Member Discount Program
  • Tuition Reimbursement
  • Yearly Wellness Clinic

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
accountingaccounts payableaccounts receivableinventory managementjournal entriessystem reconciliationsMicrosoft Excelformulaspivot tablesSage
Soft skills
interpersonal skillsteam buildinganalytical skillsproblem-solving skillsconfidentialitycommunication skillsattention to detailself-managementadaptability