AI Governance Coordinator

Mila - Quebec Artificial Intelligence Institute

Coordinator responsible for AI governance event logistics and academic networking at Mila. Engaging with researchers and promoting responsible AI initiatives.

Posted 7/29/2026full-timeMontreal • 🇨🇦 CanadaJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project coordination and event management within the context of AI governance, showcasing strong organizational skills and the ability to engage effectively with diverse stakeholders. Proficient in bilingual communication and adept at managing multiple projects while maintaining attention to detail.

Highest-signal resume keywords

Project CoordinationEvent ManagementBilingual CommunicationAI GovernanceStakeholder Engagement

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementEvent CoordinationInformation MonitoringKnowledge Database ManagementGraphic Formatting

Soft Skills

Organizational SkillsInterpersonal SkillsDiplomacyAttention to DetailAutonomy

Certifications & Qualifications

Bachelor’s Degree

Industry Keywords

Artificial IntelligenceAI EthicsPublic PolicyTechnology GovernanceCommunity Facilitation

About the role

Key responsibilities & impact

Coordinate the planning, logistics and delivery of events, ensuring visibility for the team’s projects;
Build, maintain and animate Mila’s network of researchers who are highly engaged in responsible AI and AI governance (manage communication channels, foster connections, and support researchers in promoting their work);
Formalize clear engagement models to involve and integrate these research community members into AI governance projects;
Work closely with internal teams to showcase and promote AI governance research via the website, newsletters, memos, and internal events;
Conduct strategic monitoring by tracking various information sources on AI governance, producing press or sector literature reviews, and collecting relevant information to inform the team and community;
Maintain and organize the internal knowledge database on AI governance;
Document learnings and discussions from AI governance community of practice meetings;
Ensure the graphic formatting/layout of training materials and documents.

Requirements

What you’ll need

Bachelor’s degree in business administration, project management, communications, political science, public affairs, or a related field;
Minimum 2–3 years of experience in project coordination, event management, or community facilitation (experience in academic, research, or innovation environments is a strong asset);
Excellent command of French and English, both spoken and written (bilingual environment);
Exceptional organizational skills, rigor, and proven ability to manage multiple projects simultaneously, prioritize urgent tasks, and execute complex logistical events;
Strong interpersonal skills, diplomacy, and ease interacting with senior stakeholders (faculty, leadership, external partners);
Strong interest in artificial intelligence, AI ethics, public policy, or technology governance;
Autonomy, initiative, attention to detail (particularly for information monitoring), and ability to work with minimal supervision on a day-to-day basis;
Ability to work cross-functionally with different internal teams.

Benefits

Comp & perks

Opportunity to contribute to a unique mission with significant impact;
Comprehensive group insurance package (health, dental, disability, life, travel insurance, and supplementary coverages);
Employee and family assistance program;
Access to telemedicine services;
Annual leave policy starting at 20 days of vacation from hire;
Retirement savings plan with a minimum employer contribution of 4%;
A generous flexible benefits allowance that lets you customize your benefits based on what supports your well‑being. You can select and combine options such as lifestyle credits, enhanced insurance, additional vacation days, and increased employer retirement contributions;
Flexible schedule, summer schedule, and remote work options;
Workplace located in the heart of Little Italy, in the trendy Mile‑Ex neighborhood, close to public transit;
A team of subject‑matter experts — passionate and engaging colleagues;
A collaborative and inclusive work environment.