Contract Recruiting Coordinator

Merlin Labs

Contract Recruiting Coordinator at aerospace startup Merlin Labs coordinating interview logistics and enhancing candidate experience. Engaging with recruiters and hiring managers to maintain hiring momentum while ensuring a high-touch candidate experience.

Posted 7/23/2026contractBoston • Massachusetts • 🇺🇸 United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in coordinating interviews and managing complex calendars while providing a high-touch candidate experience. Proficient in utilizing applicant tracking systems and maintaining accurate candidate records to support efficient recruiting processes.

Highest-signal resume keywords

Recruiting CoordinationCalendar ManagementApplicant Tracking SystemsCommunication SkillsOrganizational Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Interview CoordinationSchedulingCandidate Record ManagementProcess ImprovementOffer Coordination

Soft Skills

Attention to DetailProfessionalismConfidentialityIndependenceCandidate-First Mindset

Tools & Technologies

Google WorkspaceMicrosoft OfficeGreenhouseLeverAshbyWorkday

Industry Keywords

Talent AcquisitionRecruiting OperationsHigh-Volume RecruitingInterview LogisticsCandidate Experience

About the role

Key responsibilities & impact

Coordinate and schedule interviews across multiple time zones, ensuring a smooth experience for candidates and interview teams
Manage interview logistics including calendar coordination, virtual meeting setup, onsite scheduling, and interview confirmations
Serve as a primary point of contact for candidates throughout the interview process, providing timely communication and a high-touch experience
Partner closely with recruiters and hiring managers to support full-cycle recruiting activities and maintain hiring momentum
Maintain accurate and up-to-date candidate records within the applicant tracking system (ATS)
Prepare interview materials, agendas, and interviewer guidance as needed
Support offer-stage coordination, including scheduling offer discussions and assisting with pre-employment steps
Track interview activity, scheduling metrics, and recruiting workflow status to ensure process efficiency
Identify opportunities to improve coordination processes and candidate experience during the contract period
Provide general administrative and operational support to the recruiting team as hiring needs evolve

Requirements

What you’ll need

1–3+ years of experience in recruiting coordination, talent acquisition operations, or a similar scheduling-intensive role
Strong experience managing complex calendars and coordinating interviews in high-volume or fast-paced environments
Familiarity with applicant tracking systems (e.g., Greenhouse, Lever, Ashby, Workday, or similar)
Excellent written and verbal communication skills with a candidate-first mindset
High attention to detail and strong organizational skills with the ability to manage competing priorities
Comfort working independently in a contract role with minimal ramp-up time
Proficiency with Google Workspace and/or Microsoft Office tools
Ability to maintain professionalism and confidentiality when handling sensitive candidate information

Benefits

Comp & perks

catered lunches featuring a rotating menu of delicious options
an assortment of snacks to keep you fueled throughout the day
a selection of beverages, including coffee, tea, and other drinks
top-notch benefits package (health, dental, life, unlimited vacation, and 401k with match)
professional development support