me!Maybe - Talent Acquisition

Executive Assistant – Operations

me!Maybe - Talent Acquisition

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇧🇷 Brazil

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Job Level

Mid-LevelSenior

About the role

  • Run the Day-to-Day: Keep operations moving smoothly across schedules, vendors, tools, and priorities.
  • Handle Finance: Track revenue, expenses, invoices, and payments; maintain clean financial records and reports.
  • Own Execution: Turn ideas into action, follow up, track progress, and make sure things actually get done.
  • Support Sales: Assist with proposals, follow-ups, CRM updates, and basic pipeline organization.
  • Support Leadership: Manage inboxes, calendars, documentation, and priorities so leadership can focus on growth.
  • Improve Systems: Spot inefficiencies, document processes, and help build smarter, simpler workflows.
  • Coordinate People & Projects: Be the bridge between contractors, internal team members, and external partners.

Requirements

  • Ops-Minded + Numbers Brain: You think in processes, checklists, timelines, and dependencies. You’re comfortable with spreadsheets, cash flow tracking, and financial organization.
  • Relevant Experience: Background as an Executive Assistant, Ops Manager, Finance Assistant, or similar role.
  • Tech-Savvy: Comfortable with tools like Google Workspace, Notion, ClickUp/Asana, Slack, and spreadsheets. QuickBooks or similar is a plus.
  • Strong Communicator: Clear, direct, organized — written and spoken.
  • Ownership Mentality: You take responsibility, anticipate needs, and don’t need hand-holding.
Benefits
  • Business Visibility: You’ll see how operations, finance, and sales actually connect.
  • High Trust Role: You’ll be trusted with sensitive info and real decision-making.
  • Autonomy: You’ll have ownership, not micromanagement.
  • Growth Potential: As the company grows, this role grows with it.
  • Remote & Flexible: Work from anywhere, focused on outcomes — not hours.
  • Human Culture: Lean team, honest communication, no ego. Just smart people doing meaningful work.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
financial organizationcash flow trackingprocess documentationproject coordinationproposal assistancepipeline organizationschedule managementvendor managementreportingchecklist creation
Soft skills
strong communicationownership mentalityorganizational skillsproblem-solvingattention to detailproactive mindsetinterpersonal skillstime managementadaptabilitycollaboration