Clinical Trials Budget Specialist II

MCW

Clinical Trial Budget Specialist developing budgets for clinical trials at the Medical College of Wisconsin. Collaborating with teams to coordinate and finalize budgets under limited supervision in a fully remote role.

Posted 7/3/2026full-timeRemote • Arizona, Florida, Illinois, Maryland, Minnesota, Missouri, Montana, North Carolina, Tennessee, Texas, Utah, Wisconsin • 🇺🇸 United StatesMid-LevelSenior💰 $65,200 - $82,500 per yearWebsite

About the role

Key responsibilities & impact

Develop clinical trial budgets, including review of protocols and relevant documents to ensure that appropriate costs and allocation of institutional resources are fully captured in the budget.
Work in collaboration with ancillary teams, departments, investigators, research staff, supporting administration, and sponsors/funding agencies to create complete, comprehensive, accurate and timely budgets.
Ensure appropriate research rates are applied to study budgets.
Independently develop, negotiate, and finalize budgets of moderate complexity with sponsors, academic sites, and other extramural funding sources to reach an agreement on budget and payment terms.
Submit and maintain the budget and other financial information into OnCore Clinical Trial Management System (CTMS) to maintain proper reimbursement and revenue integrity.
Perform pre-award quality assurance to verify completion of required elements prior to Medicare Coverage Analysis.
Communicate and meet with stakeholders to facilitate ongoing budget discussions and provide updates to relevant parties.
Use advancing knowledge to develop and disseminate clinical research education as needed in accordance with federal regulations, institutional policies, and specific protocol requirements.
Apply knowledge of clinical research to provide recommendations and direction to clinical research teams to ensure budgetary compliance throughout all phases of the Clinical Trial Financials Lifecycle.
Develop and support the formulation of program policies, procedures, and resources to establish and enhance clinical trial financials workflows.
Provide excellent customer service while maintaining accurate results in a fast-paced, deadline-driven team environment.
Engage in special projects and ad hoc duties as a member of the administrative team.

Requirements

What you’ll need

Minimum Required Education: Bachelor’s degree
Minimum Required Experience: 4 years
Fundamental knowledge of clinical trials, including budget development and financial management is expected.
Knowledge of research billing compliance, coverage analysis, institutional and departmental policies and procedures preferred.
Data utilization, complex problem solving, critical thinking and resource management skills are necessary.
Proficiency using Microsoft Excel is required.
Experience with OnCore CTMS preferred.
Excellent oral and written communication skills are essential.
Appropriate experience may be substituted for education on an equivalent basis.

Benefits

Comp & perks

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
Employee & Family Assistance Program (EFAP)
Pet Insurance
On campus Fitness Facility, offering onsite classes
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Budget DevelopmentFinancial ManagementData UtilizationComplex Problem SolvingCritical ThinkingResource Management

Soft Skills

Customer ServiceCollaborationCommunication