Project Coordinator
MBH Architects
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • United States
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Salary
💰 $98,000 - $103,000 per year
About the role
- Support project managers with day-to-day coordination of active projects through all phases of a project
- Create & maintain project schedules, timelines, and task tracking systems
- Coordinate and attend meetings, document & distribute meeting minutes
- Organize and manage project files, drawings, and documentation
- Draft project documentation - proposals, contracts, submittals, RFI’s, specifications, change orders
- Assist with preparation of presentations, proposals, and reports
- Communicate relevant project information with clients, consultants, contractors, and internal team members
- Track project financials, budgets, invoices, and contracts using Deltek
- Ensure compliance with internal processes and documentation standards
Requirements
- Strong organization skills with a keen attention to detail
- Ability to prioritize with strong time management skills in a fast-paced environment
- Clear and proactive written and verbal communication
- Experience with synthesizing complex information into meeting reports
- Ability to draft clear, legally sound written documentation
- Experience with project management software
- Ability to maintain many projects at once through high-level multitasking and prioritization
- Prior experience in a coordination role
- Experience within the AEC industry highly preferred
Benefits
- 100% Paid Medical, Dental, and Vision Insurance
- 401k Profit Sharing
- Paid Holidays, Vacation, Volunteer and Sick Time Off
- Commuter Benefits
- Flexible Spending Accounts
- Company sponsored Life, AD&D, and Disability Insurance
- Professional development stipend
- Hybrid work stipend, office snacks, and monthly lunches
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project schedulingtask trackingdrafting proposalsdrafting contractsdrafting specificationsfinancial trackingbudget managementinvoice managementdocumentation standardsmultitasking
Soft Skills
organizationattention to detailtime managementwritten communicationverbal communicationprioritizationsynthesizing informationcoordinationproactive communicationpresentation preparation