Design Operations Manager

Maxxit Group

Design Operations Manager overseeing design workflows and project delivery at Maxxit System Inc. Responsible for project management, team coordination, and design excellence.

Posted 5/27/2026full-timeToronto • 🇨🇦 CanadaMid-LevelSenior💰 CA$85,000 - CA$100,000 per yearWebsite

Tech Stack

Tools & technologies

ERPPMP

About the role

Key responsibilities & impact

Oversee design department schedules, priorities, and deadlines to ensure timely delivery of drawings, models, and specifications
Assign projects and tasks to designers based on skill set, workload, and project requirements
Monitor progress, flag at-risk deadlines, and implement contingency plans
Maintain a centralized project tracker and reporting dashboard for leadership review
Coordinating with project managers, engineers, and fabrication leads to align design output with production capabilities
Manage incoming design requests, clarifications, and revisions from internal teams and clients
Organize department meetings, design reviews, and milestone checkpoints
Support onboarding and training of new design team members
Develop, implement, and maintain department scheduling systems to manage project timelines and milestones
Coordinate cross-functional schedules between design, engineering, and production to ensure smooth handoffs
Proactively identify schedule risks, conflicts, or bottlenecks and work with stakeholders to resolve them
Track progress against project timelines and report status updates to leadership and project managers
Lead initiatives to improve scheduling accuracy, resource allocation, and workflow efficiency
Establish and maintain clear communication channels for schedule changes, approvals, and deliverable expectations
Track design department labor hours, utilization rates, and budget allocations
Approve design-related purchases and software licensing requests
Provide monthly performance reports to leadership

Requirements

What you’ll need

Degree in Industrial Design, Architectural Technology, Interior Design, Engineering Technology, Project Management, or a related field
Minimum 5–8 years of experience in a design, manufacturing, architectural, or custom fabrication environment
Minimum 2–3 years of leadership, team coordination, or project management experience
Proven experience managing multiple concurrent projects, schedules, and cross-functional teams
Strong understanding of design workflows, drawing packages, approvals, and production coordination
Experience working with ERP/project tracking systems, scheduling software, and Microsoft Office Suite
Proficiency in design and project management software such as SolidWorks, AutoCAD, Revit, Bluebeam, Monday.com, Asana, or similar platforms
Knowledge of LEED, sustainability requirements, or building code compliance
PMP certification or formal project management training considered an asset

Benefits

Comp & perks

Health insurance
401(k) plan
Paid time off
Flexible work arrangements

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

project managementdesign workflowsdrawing packagesproduction coordinationscheduling systemsresource allocationworkflow efficiencydesign softwareproject tracking systemsbudget management

Soft Skills

leadershipteam coordinationcommunicationproblem-solvingtime managementorganizational skillscollaborationtrainingmonitoringreporting

Certifications

PMP certificationformal project management training