Billing Specialist

Manatt, Phelps & Phillips, LLP

Billing Specialist managing high volume billing processes for a legal firm with various US office locations. Ensuring accurate submission and tracking of invoices while adhering to client guidelines.

Posted 5/6/2026full-timeNew York City • California, New York • 🇺🇸 United StatesJuniorMid-Level💰 $75,000 - $95,000 per yearWebsite

About the role

Key responsibilities & impact

Accurately and timely process high volume of bills each month
Familiarize self with special fee arrangements for clients and act as resource to billing professionals
Monitor select matter billings against budgets
Create and maintain accurate billing instructions
Review client and matter setup for accuracy
Review and edit pre-bills according to billing professional instructions
Submit invoices electronically, monitor and promptly resolve reduction and appeals
Communicate effectively with billing professionals, assistants, and clients
Escalate to the Billing Supervisor if necessary
Actively listen to issues raised by billing professionals
Monitor carry forwards and write-offs

Requirements

What you’ll need

Must have a minimum of two years of legal billing experience
Bachelor's degree strongly preferred
Knowledge of billing systems such as Aderant required
Experience with e-billing
Self-starter who proactively focuses on providing excellent and responsive client service
Quickly grasps processes and procedures and applies them to everyday tasks
Prioritizes and organizes workflow to complete tasks in a timely manner
Active listening skills and a systematic and structured approach to problem solving
Adapts to different work styles and to changing circumstances while adhering to Firm policies and billing guidelines
Communicates effectively with all levels of the organization both verbally and in writing
Works well under pressure and stays focused on accomplishing the task
Exercises good judgment
Works well both independently as well as part of a team
Solid basic math skills, including addition, subtraction, multiplication, division and calculation of percentages
Excellent spelling and grammar skills
Demonstrated proficiency with Word and Excel
Strong attention to detail and ability to follow instructions accurately.

Benefits

Comp & perks

A full range of medical, financial and/or other benefits dependent on the position

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

legal billing experiencebilling systemsAderante-billingbasic math skillsWord proficiencyExcel proficiencybilling instructionspre-bills reviewinvoice submission

Soft Skills

client serviceactive listeningproblem solvingorganizational skillscommunication skillsadaptabilityjudgmentteamworkindependenceattention to detail

Certifications

Bachelor's degree