Bookkeeper, Payroll Specialist

Magic, Inc

Bookkeeper and payroll specialist managing Zoho bookkeeping, payroll, invoicing, and receivables. Supporting financial operations for a Canada-based telecom services provider serving small and medium-sized businesses.

Posted 8/10/2026full-timeRemote • 🇺🇸 United StatesJunior💰 $7 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in bookkeeping and payroll management, with a strong focus on accuracy in bank reconciliations, journal entries, and accounts receivable processes. Proficient in using Zoho Books and Zoho Payroll to manage high-volume invoicing and maintain detailed financial records.

Highest-signal resume keywords

Bookkeeping ExperiencePayroll ManagementZoho Books ProficiencyAccounts Receivable ManagementAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Bank ReconciliationJournal EntriesAccounts ReceivableInvoice ValidationExcelGoogle SheetsHigh-Volume InvoicingPayroll ProcessingFinancial ReportingData Accuracy

Soft Skills

Clear CommunicationReliabilityOwnershipDiscretionAttention to Detail

Tools & Technologies

Zoho BooksZoho PayrollEmail CommunicationWebcamNoise-Cancelling Headset

Industry Keywords

Accounts Receivable AgingMonth-End CloseWSIB FilingT4 IssuanceClient-Facing Communication

About the role

Key responsibilities & impact

Perform daily and weekly bank and credit card reconciliations
Post journal entries and maintain accurate general ledger records
Monitor accounts receivable aging and support month-end close
Run payroll cycles, initiate bank payments, email pay stubs, remit payroll deductions, prepare/file WSIB online, and issue T4s
Retrieve and process two invoices per customer, attach them in Zoho Books, verify line items and amounts, and send invoices
Complete 400 invoices for 200 customers within a single monthly billing day
Send follow-up emails regarding outstanding balances
Maintain AR notes, escalate issues to the CEO, reconcile payments, and keep customer accounts current
Manage recurring weekly/monthly checklists and timelines with minimal supervision
Prepare weekly summaries on invoicing, AR, and reconciliations
Identify minor process improvements to increase speed and accuracy

Requirements

What you’ll need

1+ year of hands-on bookkeeping and payroll experience
Proven proficiency with Zoho Books and Zoho Payroll
Experience handling high-volume manual invoicing and accounts receivable follow-ups
Excellent written English for professional, client-facing emails
Knowledge of bank and credit card reconciliations, journal entries, AR management, invoice validation, and basic Excel/Google Sheets
Exceptional attention to detail and accuracy with repetitive tasks
Clear and confident written communication
Reliability, ownership, discretion with sensitive payroll data, and comfort working directly with a CEO
Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher
Internet speed of at least 40MBPS
Headset with extended noise-cancelling microphone and webcam
Backup computer and internet connection
Quiet, dedicated workspace at home
Ability to work 40 hours per week, Monday–Friday, 9:00 am–5:00 pm Eastern Time (tentative)

Benefits

Comp & perks

Remote work
Flexible work arrangement aligned to Eastern Time
No benefits package included