Commercial Real Estate Executive Assistant

Magic, Inc

Remote part-time executive assistant supporting a US commercial real estate client. Managing calendars, communications, CRM data, administrative operations, and process documentation.

Posted 8/5/2026part-timeRemote • 🇵🇭 PhilippinesJunior💰 $6 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing calendars, coordinating meetings, and maintaining data hygiene within a CRE CRM, particularly RealNex. Proficient in Excel and Google Workspace, with strong communication skills and a detail-oriented approach to administrative tasks.

Highest-signal resume keywords

Calendar ManagementDatabase ManagementExcel ProficiencyGoogle Workspace ProficiencyClient Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Database ManagementData CleaningExcelGoogle SheetsRealNexCRM ManagementDocumenting WorkflowsResearch SkillsMeeting CoordinationTask Management

Soft Skills

Highly OrganizedDetail-OrientedProactiveDependableResourceful

Tools & Technologies

RealNexGoogle WorkspaceExcelGoogle Sheets

Industry Keywords

Commercial Real EstateSOPsClient OutreachData HygieneC-Suite Support

About the role

Key responsibilities & impact

Manage the principal’s calendar, coordinate meetings across time zones, and confirm appointments
Monitor and triage email, draft responses, and follow up on open items
Handle inbound and outbound calls and conduct client outreach as requested
Clean, update, and maintain contact and lead records in RealNex or a similar CRE CRM
Import and export data between Excel/Google Sheets and the CRM; deduplicate and normalize data
Track people entering and leaving the database and uphold data hygiene standards and SOPs
Prepare meeting notes, track action items, and manage recurring tasks
Coordinate travel, purchases, and basic bill payments according to SOPs
Conduct light research to support transactions, outreach, and vendor coordination
Document workflows/SOPs, identify gaps, propose improvements, and prevent dropped tasks

Requirements

What you’ll need

Minimum 1 year as an EA or operations/administrative professional in commercial real estate
Hands-on database management experience with a CRE CRM; RealNex preferred or similar
Proficiency with Excel/Google Sheets, including importing, cleaning, and basic formulas
Proficiency with Google Workspace
Strong phone and email communication skills and professional client-facing demeanor
Able to work Monday–Friday, 8:00 a.m.–12:00 p.m. Eastern Time, 20 hours per week
Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher
Internet speed of at least 40MBPS
Headset with extended noise-canceling microphone and webcam
Backup computer and internet connection
Quiet, dedicated workspace at home
Clear written and verbal English
Experience supporting a CEO, founder, or C-suite
Highly organized, dependable, detail-oriented, proactive, and process/SOP-oriented
Comfortable with shifting priorities; trainable and resourceful
Willingness to start part-time and potentially ramp up hours

Benefits

Comp & perks

No benefits package included