Commercial Real Estate Operations Admin

Magic, Inc

Remote Operations Admin supporting a Southern California commercial real estate advisory group. Managing CRM, property research, marketing, and transactions from listing through closing.

Posted 8/5/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 $7 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in commercial real estate transaction coordination, CRM management, and operational processes. Proficient in utilizing various CRE research platforms and marketing tools to support property marketing and client engagement.

Highest-signal resume keywords

Commercial Real Estate ExperienceCRM Management in RealNex and KW CommandProficiency with CoStar and CrexiEnd-to-End Transaction CoordinationAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

CRM ManagementTransaction CoordinationMarket Surveys CompilationPipeline ReportingDatabase SegmentationProperty Marketing CampaignsDue Diligence Materials PreparationCommercial Property SearchesEmail MarketingOperational Process Management

Soft Skills

Strong Attention to DetailExceptional Written EnglishAbility to Manage Multiple Projects Independently

Tools & Technologies

CoStarCrexiRealNexKW CommandGoogle WorkspaceSlackNotionAsanaCanvaAI Workflow Tools

Industry Keywords

Commercial Real EstateEscrowTitleLendersAttorneysProperty DataBOV PreparationListing SyndicationActivity LogsTransaction Files

About the role

Key responsibilities & impact

Maintain accurate CRM contacts, deal stages, follow-ups, activity logs, pipeline reports, and database segmentation
Conduct commercial property searches for buyers and tenants using CRE research platforms
Compile market surveys, lease comps, sale comps, property data, and due diligence materials; support BOV preparation
Coordinate property marketing campaigns, email blasts, listing syndication, offering memorandums, flyers, presentations, social media, and marketing calendars
Coordinate transactions from listing through closing with escrow, title, lenders, attorneys, and other third parties
Track contingencies and critical dates and maintain complete, compliant, organized transaction files
Manage calendars, meetings, agendas, follow-ups, Google Drive systems, SOPs, vendors, and operational processes
Proactively resolve operational issues and support internal systems

Requirements

What you’ll need

3+ years of administrative/operations experience with proven commercial real estate experience
Proficiency with CoStar and Crexi plus at least two of Moody’s Catylist, Brevitas, Reonomy, or CRMLS
Proven CRM management in RealNex and/or KW Command, including pipeline reporting
End-to-end commercial real estate transaction coordination experience with escrow, title, lenders, and attorneys
Exceptional written English
Strong attention to detail and ability to manage multiple active projects independently
Experience with Canva, Gamma, Google Workspace, Slack, Notion or Asana, email marketing platforms, AI workflow tools, LastPass, NordVPN, and RealVNC
Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher
Internet speed of at least 40 Mbps
Headset with extended noise-canceling microphone and webcam
Backup computer and internet connection
Quiet, dedicated home workspace
Availability for 40 hours per week, Monday–Friday, 9:00 am–5:00 pm Pacific Time

Benefits

Comp & perks

No benefits package included
Remote work
Work-from-home setup